How to Use Zoho Calendar in Web and Mobile Applications

Zoho Calendar is an online-based, personal, and business-driven application designed to manage schedules, events, meetings, appointments, etc. Zoho Calendar offers features like event creation, sharing, reminders, and integration with Zoho and other applications. If you start using the Zoho calendar and don’t know anything about it, don’t worry, we will cover everything regarding its user manual in this article. Let’s get started.

Setting Up Zoho Calendar: A Step-by-Step Guide

We will cover the following features in detail, and we expect to make you familiar with Zoho Calendar and help you use it easily.

• Event scheduling
• Appointment scheduling
• Embedding and sharing
• Easy import export
• Cross-platform sync
• Team calendar
• Meeting tool

Zoho Web Application

Let’s see the flow of setting up Zoho Calendar in detail.

• Open a browser and search on any search engine.
• Then click on the top link of Zoho Calendar(make sure you click on Zoho or its subdomain). You are supposed to see an interface like the one in the photo below.
• Now, fill the empty fields with your information and click SIGN UP FOR FREE. If you want to sign up for Gmail or LinkedIn, click the icon below.
• It will ask for your account confirmation. Then, simply click continue in Zoho.

Logging into Zoho Calendar

If you already have a Zoho account, simply submit your credentials or click on the icon buttons of the account used to open a Zoho account.

Overview of the Dashboard and User Interface

After logging in, you will be redirected to the interface below, which has many features and options to explore.

This is the default page after logging into the Zoho Calendar. As it is a calendar, it will show you a scheduling calendar and a mini calendar in the bottom left corner, which is a great thing to follow while setting your scheduling calendar.

Appearance Settings

You can change the calendar layout, language, font size, theme, color, and date format from Settings → System.

After clicking on the system, a pop-up window will appear, in which you can access every appearance setting.

Customizing the appearance will give you a new look at the visuals. It depends on every individual’s choice and taste. Zoho Calendar offers these features, giving you the feeling of making it your own. Zoho Calendar’s color customization offers solids and gradients, which are both choices for you.

Appointment and Scheduling

Let’s say you want to set an appointment for May 1 at 5 p.m. Click on the small calendar date or the primary calendar, then click on the time slot.

You will now get a pop-up to set up more details. You can easily enter a title, add the person you want to schedule with, and click the “Save” button.

Event Scheduling

You must first set the time, date, and zone to create a new event. Go to Settings → Time Zone → Change Primary TimeZone → Done.  The default time zone may sometimes be different, and your appointment may be from a different place, so fixing the time zone first is essential for time scheduling.

You can add an event to the existing calendar by clicking the settings button at the top right corner or the top left of the calendar.

Click the timezone button, and a new interface will be shown on the right side.

In the change timezone option, search for your location, then click on the done button, which will appear after you pick your zone in the pop-up window below.

If you are working with multinational companies in a different time zone, you can set a secondary time in the Secondary time zone option.

After setting the timezone, close the pop-ups, and click on New Event in the top left corner.

After clicking New Event, name the event (such as a team meeting, etc.) according to your plan. The default time of the meeting is set to 30 minutes, but you can change it by clicking on it.

Below the box, you can add your colleagues, clients, buyers, or anyone else you want to keep in the meeting. You can also set an email notification before your meeting and add attachments and notes.

A critical setting is whether you want to “repeat” the meeting or set it to “all day.” Then click the check box, turn on the one you prefer, and save.

After putting all the information according to your plan and adding people, click the save button below, and your event is set now.

Embedding and Sharing

Before sharing your calendar with individuals or teams, go to Settings → My Calendar and adjust some options according to your needs, such as adding people or team sharing permission, embedding calendar appointments, etc.

Once you have set your desired setting, click on the three dots on the calendar’s right side (shown below).

Now, click the share button, and you are done successfully embedding and sharing.

Easy Import/Export

To import other calendars’ data, simply go to Settings→Import/Export→ICS file/Web URL

Now insert your ICS file and import.

Go to the Web URL tab, enter the URL, and then import it from the URL. This feature is fantastic because if you have been using Google Calendar or anything else for a long time and now want to move to Zoho Calendar, Zoho offers you this feature to integrate Google Calendar with Zoho. It’s just a few simple steps to take.

To export, click the export button (marked red in the above image), select the calendar name, date, and format, and click the export button.

Exporting those documents is essential for every company because the human resources department of every organization needs them for further steps. So, document management and scheduling are among the most important things businesses can do in the Zoho calendar to help analyze employee activities.

Customizing Your Calendar

Choosing between different calendar views (Day, Week, Month) in the top right corner, and your events will also show up.

More importantly, the standard calendar is shown in a small view in the bottom left corner for better visual aid.

Syncing Zoho Calendar With Other Platforms

Syncing with Google Calendar, Microsoft Outlook, or other calendars

Zoho Calendar utilizes CalDAV to sync with other calendars like Apple Calendar, Thunderbird Calendar, and BusyCal.

You’ll need to find the server address for CalDAV sync in Zoho Calendar settings and configure it on your native calendar app. Other calendars like Outlook and Google are also synchronizable with the Zoho Calendar.

Using Calendar for Team Collaboration

Click on the right side of the 3-dot option of your calendar name →Share, then add people→Share, then everyone from your team can see and collaborate with you efficiently.

Add Multiple Calendars

Click on the “+” Icon  Button → Add Calendar → Name the Calendar.

Then you can easily print your calendar from Zoho Calendar with one click.

Zoho calendar management is comparatively more straightforward and efficient for business personnel who are always busy and forget meetings, appointments, and any specific task. Learning calendar management helps you avoid scheduling conflicts and misscheduling.

Zoho Calendar on Mobile

Download, install, and overview.

Go to the App Store and search for Zoho Calendar. Then click the install button on the right side of the app icon. Once installed, the install button will no longer be available, and the open button will replace it. Click on the open button, and it will redirect you to the browser to log in or sign up.

Log in with your credentials if you already have a Zoho calendar account.

If you don’t have an existing account on Zoho, you can log in using an email, password, or other accounts. You can also sign up using Gmail, Apple ID, Yahoo Mail, Facebook account, etc. Whatever you feel safe or comfortable with, go ahead.

Then, redirect to a page like the image below and ask permission to open the app. Allow it because you are in the iPhone user manual guide; whether you allow it or not, it will keep you in the browser for a web application.

After you have permission to open the Zoho app, it will again ask for your consent to send you notifications. Depending on your needs, you can either allow or deny this.

If you want to sync any existing calendar to the Zoho calendar, click the settings button after being redirected to the homepage.

After clicking the settings button, you will see an interface like the one below, which allows you to view your accounts in order.

Simply click on the circle of your existing account, and it will turn filled. The color may be different if you have made any changes in appearance.

If you feel like resetting your calendar settings and syncing again, simply go to Settings → Sync and Storage and click the reset and sync option. This will reset all data and allow you to resync your account.

Steps to Configure CalDAV Sync for iPhone

Go to Settings → Apps, and look for the Calendar option, or you can search for it from the search bar. Then click on the Calendar option and go to the next interface.

Calendar → Calendar Accounts, once you are in Calendar options, you can go inside Calendar accounts by clicking on the option.

To add more accounts, click Calendar Accounts → Add CalDAV Accounts, and you will be redirected to the next page.

Add CalDAV Accounts → Add Account. Again, you must click Add Account once on this page.                                  

Add Account → Others. Clicking on another option will take you to the input field page, where you must input some information.

Add Account → Others. The photo below shows an example of caution while saving.

Now, on the Server input field,

• write calendar.zoho.com
• Then your email and password
• Input descriptions

Now, click on the save button at the top right corner of the screen to display your desired calendar on the horizon.

A Few Things to Keep in Mind:

CalDAV sync works both ways, so any changes you make in Zoho Calendar or your iPhone’s Calendar app will appear in the other.

• You can choose which Zoho calendars you want to sync to your iPhone.
• If you run into sync issues, double-check that CalDAV access is enabled in Zoho CRM (if you’re using it) and ensure your iPhone’s network settings are ready.
• If you want a visual guide, a handy video walks you through syncing Zoho Calendar with your iPhone’s Calendar app!

You can reset and sync your account easily. Go to Settings, then sync and reset

Features

On the homepage view, you will see events by default, a search option plus(+) icon in the middle of the footer menu bar, and then notifications and settings.

In the top right corner is a 3-dot option, where you can choose your calendar’s display of day, three days, week, work, agenda, month, and yet-to-respond options.

Event creation: Click the plus icon on the homepage to see an interface.

Here, you can put all the information an event needs. For example,

• You can name the event according to your plan,
• Then, put the meeting start and end date and time, pick your area, how many times, and when to repeat the schedule.
• Choose a location
• Invite participants
• Receive a meeting alert by email before the starting time, and more.

Those event features will be in the same interface, and you can manage them accordingly. Right after the event option, there is a search bar.

Use this comprehensive and faster search option to find your scheduled meeting. It will reduce the time you spend manually searching for it.

There is one more option regarding event settings. From the same settings option, go to event settings and manage if you need to change any particular settings. Let’s take a visual look at it.

Then you can change the appearance from Settings, then go to  Appearance.

Zoho offers three themes,

• Light
• Dart
• System

You can choose your preferred colour from the colour options easily.

The general setting is critical. It is located at the top of the settings options. Here, you can manage the default time zone, default view, week start day, and auto download attachment, which can be critical sometimes.

Mac, iPad, and Android settings are almost similar and have the same interface. Once you have read this article, no part of using Zoho Calendar will be a nut to crack anymore.

Tips and Tricks for Zoho Calendar

Zoho Calendar is super easy to use, and these simple tips will help you become a calendar pro! Try these ideas to make your scheduling fun and fast.

• To make your calendar pretty, go to Settings and pick different event colors. For example, blue is used for work meetings, and pink is used for birthdays. Colors help you see your day quickly.
• To remember your meetings, add a reminder when you create an event. You can receive an email or a pop-up 10 minutes before. This helps you stay on time.
• Do you have the same meeting every week? Don’t make it again and again. Click the event, choose “Copy,” and change the date. It saves time!
• On the mobile app, tap the “Day” view to see all your events for today. It’s like a quick peek at your plan.
• Need to remember something special? Add a note to your event. For example, write “Bring a notebook” for a meeting. It’s like a sticky note on your calendar!
• Can’t find an old event? Use the search bar at the top. Type a word like “doctor” or “party,” and Zoho Calendar will find it fast.
• Connect Zoho Calendar to your phone’s calendar app. This way, all your events appear in one place, even without opening Zoho.

These tricks make Zoho Calendar your best friend for planning. Try them and see how easy it is!

Conclusion

Zoho Calendar almost has every feature, from scheduling to live meeting chatting, import and export, etc. You can use it as your birthday calendar, national holiday calendar, event invitation calendar, event notification calendar, etc.

It has become popular, as it should be. Its features are practical and very easy to use. Attendees can join the meeting via email, in-app chat, Microsoft 365, Zoho Meeting, and more. All these features have made Zoho Calendar more capable and multifunctional.

If you are a very busy person and need a calendar management VA (Virtual Assistant), YesAssistant is one of the market’s most reliable and affordable service providers. So that’s all about Zoho Calendar today. Thank you.

FAQs

What is Zoho Calendar Used for?

Zoho Calendar is a free online tool for managing office and personal work, such as meetings, appointments, reminders, and collaboration.

Is Zoho Calendar Good?

It is a good tool to use for personal and office work.

How Do I Set Up Zoho Calendar?

The complete user manual is described in the article above.

Who is the Founder of Zoho Calendar?

Sridhar Vembu and Tony Thomas are the founders of Zoho Calendar.

Is Zoho Calendar Free?

Yes, it’s completely free to use.

Is Zoho Calendar Used for Office Work?

Yes, it is designed for office work and personal use.