Spend More Time Selling With a Virtual Assistant – Top Tips

Imagine you’re working with a successful virtual sales assistant whose contribution to growing your business. Virtual assistant supports you from a remote location but works towards maximizing your sales productivity. In this guide, you’ll get complete insights on how a remote sales virtual assistant can offer you effective support to grow your business.

Let’s dive into a deep understanding of VA contribution to improve business and sales with the best outcome.

How a Virtual Assistant Can Maximize Your Selling Time

Salespeople plan and perform with multiple strategies, from identifying the right prospect to closing deals. Given the diverse strategies and execution required, this can be overwhelming for one person. Therefore, you should share sales core insights with your virtual assistant, which will be convenient for reducing task loading.

Spending more time with a VA results in getting inevitable support and maximizing your sales. Most importantly, virtual assistants are efficient in — capturing intent, converting opportunities, building professional Connections, and advocating for clients to develop a strategic sales foresight.

See how a virtual assistant supports you to sell more, spending less time:

Administrative Support

When you’re booked with sales prospecting strategies along with multiple tasks, a virtual assistant can be your best supporting hand. Your prospect is seeking professional services before making a sales decision. Thus, your virtual assistant can be a powerful hand to execute revenue-generating sales activities.

Boost your comprehensive productivity and support for crucial time-specific tasks. Here’s how VA supports in ‘administrative tasks”:

• Book Meeting Calendar: A skilled remote assistant is planning a scheduled meeting in Calendar, arranging client meeting reminders, and repetitive follow-ups.
• Sales Presentation: Virtual assistant meticulously prepares all necessary presentations with sales materials for important calls & shares with you. A step-by-step, clear & concise presentation focuses on your sales preparation & showcases your strength with prospects.
• CRM Strategy: Updating CRM records with data entry, including customer data, lead information, tracking audience interactions, and automatic tasks. So, you can work with the information for generating effective sales strategies.
• Lead Research: Proactively identifying your ideal customer and researching potential leads, and significantly advancing your initial outreach effort.
• Social Media Management: Remotely manage your social media outreach with professional core insights, such as expanding your online presence and connections.
• Identify New Prospect: Profoundly discovering new opportunities through identifying new qualified prospects, consistently nurturing your client acquisition channels.
• Incorporate Sales Data: Effectively compile your sales expense insights and submit detailed reports. So, you can make break-even reports and decide to go with existing or new strategies to maximize sales operations.
• Travel Plan: Your VA can also operate your travel arrangements, which involve sales operations.

Pro-Tips: Integrate your tools like Calendly for effective scheduling, Salesforce for robust CRM, ZoomInfo for powerful lead research. Through using tools, integration can enhance your virtual assistant’s administrative support capabilities.

Prospect Research

You’re struggling to create space on your already packed schedule. Optimize your workflow with a VA, who can make tons of strategic sales management. Getting the Best quality prospect lists, virtual assistants use methods like emailing, phone calls, social media platforms, networking events, etc.

Furthermore, successfully identifying your right prospects is the key to successful selling, often takes significant time. A skilled virtual assistant transforms your prospect research, sending qualified leads directly to your pipeline. You just need to follow these steps to research for the right prospect.

• Create Prospect List: Analyze prospects’ pain points and identify behavior: who is really looking to solve the problem. Based on prospect analysis, virtual assistant creates a list with detailed profile information. The detailed prospect list of information covers job titles, demographics, company size, location, and key challenges.
• Use Tools for Easy Tracking: Use friendly tools to track prospects from behavior and interactions from CRM, social media, email tracking, and proposal automation tools.
• Sorting Key-Decision Makers: Amongst your prospect list, remote professionals can identify key persons to contact within companies, saving your valuable time. Virtual assistant also effectively manages your outreach effort, to free you for working on other tasks.
• Create a Sales Pitch Outline: Remote sales assistant helps you to connect with prospects more effectively, and increase your chances of maximizing your sales. The VAs select a template and use tools to build a sales-pitch covering a brief description of your product or services. Besides, a sales pitch showcases company-specific pain points and solutions, highlighting benefits of your offer.
• Qualifying Leads Based on Criteria: Your assistant pre-screens your prospects, aligning with the ideal customer profile, supports you to generate qualified leads.
• Competitive Industry Trend Analysis: Tracking & analyzing competitors, and informing you of market insights like shifts, changes, or new opportunities. VAs also research competitors’ new strategies and offer to send your advanced information to make a more convenient and better decision.

Pro-Tips: Organize your VA with access to LinkedIn Sales Navigator, ZoomInfo, or Apollo to clearly define ICP. This information includes industry, job title, and company size for accurate targeting.

CRM Data Cleaning

Always clean & updating CRM tools is key to effective sales operations, can be time-consuming for sales professionals. Thus, share more time with your remote assistant regarding which information needs the most attention and updates needed. Therefore, your sales team always works with accurate and up-to-date information.

See how your remote assistant can clean up CRM data constantly across the systems:

• Remote Duplicate Entries: Remote professional identifies redundant areas, data records, and removes them from the system to keep your database up-to-date and accurate.
• Update Contact Information: Your prospects often change job location, contact numbers, positions, or email addresses. The Virtual assistant detects those contacts and updates with the current situation.
• Lead Classification and Targeting: Collects lots of information from data storage. VAs organize contacts by industry size or status for highly targeted outreach campaigns.
• Storing Inactive Records: Besides all other activities, virtual assistant moves to dormant accounts and moves into archives from active sales pipelines.
• Ensure GDPR/CCPA Compliance: Remote virtual assistant maintains your customers’ data privacy regulations and eliminates the risk of your business.

Pro-Tips: Schedule for regular CRM data cleaning. Utilize built-in CRM tools for de-duplication and data validation with platforms like Salesforce and HubSpot.

Follow-up Emails and Reminders

Consistently follow-up steps contribute to growing your leads and closing deals. Remember, slow response can make a difference between capturing new leads compared with who missed them. Sales professionals have to perform multiple activities, and potential leads significantly.

Your virtual assistant helps you to continue follow-up emails and send reminders – helps you lead faster and effectively. These steps support with no lead missing through the cracks, and keep your sales pipeline smooth. See how a virtual assistant supports you in “Follow-up emails and reminders.”:

• Send Personalized Follow-up Email: Remote assistant checks the audience interactions and decides who is ready to get engaged. Considering lead’s behavior, VA sends personalized emails or messages to keep in touch with future announcements. For example, users sign up with emails in order to receive your free offers, download, free newsletter, or brochure.
• Scheduling Follow-ups: Virtual assistant ready to talk with your prospect, and schedule follow-up in coordinated calendars. Periodically sends invitations, reminders, or reschedules follow-up in case of any unavoidable circumstances.
• Coordinating Customer Contact: Your remote assistant ensures your prospects receive timely messages without waiting. Which leads to no frustrating issues arising from your customer’s end.
• Updating CRM with Follow-up Status: Through reducing your sales team’s workload, VA ensures meticulous logs of all interactions and maintains accurate records.
• Prioritizing Urgent Responses: Customers like no waiting situations. Virtual Assistant listing your prioritized emails for the purpose of immediate attention, preventing missed opportunities.
• Setting up Meeting Alerts: Sales professionals become busy with daily work. Therefore, VA sets pre-meeting alerts that help you to be informed before meeting or scheduling calls.

Pro-Tips: Use CRM automation features in Salesforce or HubSpot to schedule follow-ups. Also, Tools like Apollo.io help your remote professional to manage email sequences.

Lead Generation Support

A virtual assistant supports you to optimize the complete lead generation process from research to outreach, generating qualified leads. Engaging with high-quality leads and focusing on conversion, VA empowers you to maximize your sales and generate more revenues.

Here’s how to step-by-step complete this process:

• New Market Opportunities: Remote professionals use online research to identify and connect with potential leads through conducting research on social media platforms. This forward-thinking strategy nurtures a robust funnel of eligible potential clients.
• Developing qualified leads: Inside sales outcome, virtual assistant contributes to producing better leads to increase sales productivity. Remote professionals also support generating qualified leads, making cold calls, or tracking qualified leads.
• Designing opening correspondence: Crafting initial outreach messages, your virtual assistant is designed to send cold emails or social media messages. Which leads to prospects becoming your paid customers.
• Utilizing lead generation tools: Sales team engages with sales activities. Your virtual assistant helps you to sell best, navigating potential customers using LinkedIn Sales Navigator or ZoomInfo.

For example, you’re the owner of a SaaS company, and need to sell your product. Virtual assistant starts generating leads using Sales Navigator by selecting industry, size, resource, technology use, and pain points. This is how your VA effectively identifies the right ICP to develop an audience into a customer through scheduled follow-up and engagement.

• Qualifying Inbound Leads: Virtual assistant pre-screening inquiries to ensure you only engage with interested prospects.
• Researching Industry Trends: Your sales team has limited time to research on market due to moving into sales every day. During this time, virtual assistants provide your market update insights. Thereupon, you’ll be aware of market trends and move to maximize your sales opportunities.

Pro-Tips: Provide your VA with clear ICP (Ideal Customer Profile) guidelines and access to necessary tools like HubSpot, Salesforce, or Apollo.io. Regular review on lead quality and feedback – gives you strong insights into sales best.

Key Benefits of Hiring a Virtual Assistant for Sales

Hiring a virtual assistant (VA) for maximizing your sales can significantly improve your business. Thus, integrating a sales virtual assistant with your sales team offers several advantages for business. Furthermore, a remote professional contributes to increasing productivity, reducing costs, and improving your customer management.

Here are the significant key benefits of your sales productivity:

Increased Sales Productivity

A proactive virtual sales assistant gives you high-converting advantages directly to your sales operation. Operating from remote position – virtual assistant spends valuable time sending and answering emails, communicating with vendors, and sending invoices.

• Performing administrative tasks directly increases your profits.
• Contribute to generating more revenue through interfacing with clients.
• Delegate duties with your employees and increase sales productivity.

Reduced Operational Costs

You’re running a business with a clear objective to generate sales and increase profit. So, think of your business cost insights, as every dollar you spend is vital to get expected ROI. Staffing is one of the most cost-specific issues, including salary, office space, benefits, and insurance.

• Pay only one time monthly salary, or an hourly pay system.
• No need to arrange office spaces, or other employee premium benefits
• Perfectly focusing on ROI, with no other utility costs.

Enhanced Lead Qualification

Lead qualification offers multiple benefits. Handling time-consuming tasks like researching potential leads, data entry, direct outreach, and providing user interaction records to the sales team. This supports lead generation, streaming sales process,and  shorter sales cycle with higher conversion rate.

• Increase efficiency, cost saving, and Specialized task access.
• Conducting lead research, identifying ready customers for selling.
• Focus on high-value building relationships and closing deals.

Improved Customer Relationships

Remote professionals contribute to your business as an excellent resource for customer support. VAs have proper skills to handle emails, phone calls, and live chat to follow up with customers and increase satisfaction.

• Respond quickly to fix issues and build your customer trust.
• Proactively move to social media, and other online platforms to enhance your brand’s online presence.
• Collecting feedback, commenting on social media, forums, or direct messages.

Scalability and Flexibility

Your regular staff work with fixed-time employment, but virtual assistance gives more flexibility to work even after working hours. They can support you 24 hours to ensure no potential customers are missed.

• Easily adjust and support your team members and customers.
• No working bar, even during holidays, to ensure the best support.

Conclusion

From administrative support to managing your customer to closing a deal, a sales virtual assistant can support you remotely. It’s better to spend time with your VA,  sharing goals, business insights, including smart goals, products, or services. You’ll get more flexibility to be free and drive your sales strategy.

If you plan better and are more attentive to your remote sales virtual assistant is a perfect match to your goals. Find the right talent – this will cut up 70% of your regular operation costs but result in the best sales support.

FAQs

Can a Virtual Assistant Really Increase My Sales Productivity?

Yes, a virtual assistant definitely increases your sales productivity, handling time-specific admin work through automation processes with scheduled follow-up prospecting.

How Much Time Can You Save Using a Sales Virtual Assistant?

Sales virtual assistant contributes to revenue-generating activities, boosts your sales, and saves your time, average running from 10 to 30 hours per week.

What Sales Tasks Can a Virtual Assistant Handle?

In brief, sales VA handles a wide range of sales tasks, significant lead generation, data entry, calendar setting, CRM management & social media management.