Commercial Real Estate Virtual Assistant

Selling commercial properties has never been easy, and finding those warm commercial leads takes a lot. But when your real estate business needs your focus most, you are busy with regular data entry, listing properties, or posting on social media. That’s the time you need a commercial real estate virtual assistant.

Commercial REVA is remote real estate professionals who connect you with your ideal client, schedule appointments, market your business, and does countless other tasks. You may think of an on-site employee. But won’t they need extra office space and cut more bucks? You can simplify these problems with a commercial virtual assistant, then why not count on them?

Let’s walk through the countless tasks your virtual assistant will handle for you, and if you get tempted enough, we will talk about how to find the best VA for you.

What is a Commercial Real Estate Virtual Assistant?

A commercial virtual assistant works remotely to support real estate professionals with tasks like lease creation, land assignment creation, property listing, and so on. These remote commercial REVAs do not need a physical presence or incur additional expenses like on-site employees.

Today, real estate VAs, apart from administrative support, work in marketing, cold calling, or lead generation, which directly impacts growing real estate businesses.

Besides real estate agents, these virtual assistants also serve property real estate investors, renovators, builders, property management service providers, and agencies related to commercial services.

What Can a Commercial Real Estate Virtual Assistant Do for You?

You are doing data entry, marketing your listed properties, and doing numerous other tasks. Now, do you have enough time to grow your real estate business, and where should you deal with buyers or focus on strategic tasks? Your commercial virtual assistant will do all the routine tasks keeping you from growing your commercial business.

Administrative Support

Administrative tasks may seem simple to do, but they are the most time-consuming. Also, need to maintain it regularly.There are virtual assistants for real estate businesses who dedicatedly give administrative support.

• Data entry includes input lease terms, rental rates, tenant information, lease expiry dates, comparable sales, financial metrics, ROI calculations, and property performance data.
• Commercial valuation details data entry & data audit.
• Coordinate with appraisers, lenders, and escrow companies.
• Client databases management.
• Calendar management.
• Track the progress of sales and lease transactions.
• Prepare MLS profile sheet.
• Faxing for signatures and proof of receipt.
• Manage contractors, tradespeople, and suppliers.

Manage Appointment Scheduling

If you are a listing agent, there might be interested buyers. You need to show homes with a perfect schedule that does not conflict with any dates. Or, having a big team and working in peak home rental seasons, scheduling appointment settings is everyone’s nightmare. But your virtual assistant for commercial real estate (CRE) will manage all the scheduling conflicts.

• Schedule appointments with buyers & business owners.
• Send out property viewing invitations.
• Follow up with open house attendees.
• Set dates for commercial property showings and client meetings having organizational skills.
• Track and follow up on contingency deadlines.
• Schedule events like inspections or repair work.
• Utilize advanced scheduling and follow-up systems.

Property & Market Research

What is the target real estate market, and what economic factors are affecting the commercial restate business area? You never know when one of your clients inquiries you about home prices. A commercial REVA keeps track of all the data by researching the following in-depth,

• Demographic and psychographic research.
• Research available properties.
• Real estate investment research.
• Research economic factors, such as employment rates, income levels, interest rates, GDP growth, taxes, and business sentiment.
• Market analysis for assessing property values.
• Identify the target market.
• Insights into property trends, the current state of the market, and potential customer preferences.
• Neighborhood research.
• Office space features and amenities.

Manage Property Listings

You have great pictures of your properties and offer some of the best deals. But your properties are not listed properly for sale or lease. The big change is that you will lose most of your potential buyers. Here, virtual assistants are professional in making every listing accurate.

• Commercial real estate listings.
• Prepare and send out product listings.
• Manage commercial property listings on MLS.
• Compelling Property listing optimization.
• Update office space statuses, pricing information, and terms of sale or lease.
• Enter property details like location, size, amenities, and pricing.
• Put the contact information of the listing agent or broker for inquiries.
• Enter listing data into spreadsheets and organize them.
• Proofread and reviewed property-listed documents.
• Data mining.

Marketing For Your Property

As a real estate professional, you know the struggle of marketing your property and the outstanding results it brings with strategic marketing campaigns. Since it takes a lot of time, you can delegate the whole marketing task to your marketing VA.

• Digital marketing commercial property listing.
• Utilize real estate marketing strategies.
• Assist with real estate business branding and rebranding efforts
• Create and manage commercial property websites.
• Optimize commercial property listings for SEO.
• Create virtual business space tours and videos.
• Writing and editing property descriptions.
• Create and design brochures, signage, catalogs, forms, and real estate flyers.
• Create and manage Google Ads campaigns.
• Handle direct mail campaigns.
• Email marketing.

Processing Paperwork for Transactions and Closings

Your buyers agree to purchase your listed property. Now, the real struggle begins with further document preparation. Your mortgage virtual assistants will manage all the paperwork for these real estate transactions, from the contract to the closing.

• Manage escrow, including drafting contracts, organizing inspections, and coordinating with lenders.
• Schedule appraisals and track appraiser reports.
• Legal documentation for managing property deeds, contracts, and legal paperwork.
• Update you about real estate licenses and renewals.
• Set reminders to pay real property taxes for you.
• Coordinate property repairs and maintenance.
• Handle tenant complaints and issues about transactions.
• Process and file documents.
• Transaction management.
• Help to hire an attorney.
• Check the purchase and sale agreement for you.
• Prepare necessary documents for closing disclosure under attorney supervision.
• Post-closing.
• Make a mortgage note about the borrowing amount, the interest rate, and any prepayment or penalties.

Communication With Your Client

Only by showing attractive office property to buyers can you not sell your home. You need to effectively communicate with them so they feel valued and comfortable with buying from you. A commercial real estate virtual assistant has excellent client communication skills to help you with,

• Communicate with B2B clients, buyers, & tenants inquiries.
• Managing client relationships.
• Maintaining CRM systems.
• Tenant liaison and communication.
• Liaise with contractors.
• Nurture the client’s relationship.
• Regular follow-up with loans or proceedings.
• Utilize prospective client retention strategies.
• Manage property maintenance requests.
• Use dictation solutions for detailed records to ensure compliance with legal and transactional requirements.
• Arrange deal-closing gifts for better communication.

Cold Calling & Lead Generation

An experienced cold caller can cost you an additional 40$ hourly rate, whereas your virtual assistant for commercial real estate can be cost-saving. These virtual assistants can also help generate leads.

• Cold outreach to B2B potential commercial home buyers.
• Cold call for prospecting & generating commercial real estate leads.
• Work on lead qualification & lead nurturing.
• CRM Management for lead generation.
• Follow-up calls.
• Manage commercial property rental inquiries.
• Make a real estate cold-calling script for the target audience.
• Familiarity with all cold calling laws and compliance with TCPA policy for commercial space.

Social Media Management

Social media outperforms MLS in generating high-quality leads & 38% of new buyers are sourced from social media. You can not afford to stay behind with social media, so outsource a virtual real estate assistant for the management.

• Manage social media accounts, commercial real estate business pages, & groups.
• Manage online presence and interactions.
• Create and manage online commercial home seller & buyer communities.
• Post & promote listings online with a social media marketing strategy.
• Create designs and promotional material for commercial spaces.
• Do client satisfaction surveys.
• Connect & engage business owners who need office space via social media platforms.

Manage & Report Your Expenses

You use several tools to automate your payment system. But haven’t you ever missed any subscriptions in your real estate professional life or had stable financial health? With a dedicated bookkeeping virtual assistant, you can have more financial stability.

• Bookkeeping & tracking all expenses.
• Collect and manage rent payments.
• Assist with budgeting and forecasting.
• Help in financial planning.
• Calculate costs by creating weekly and monthly reports.
• Ensure financial records are accurate and up-to-date.

Benefits of Hiring Virtual Assistants for Commercial Real Estate Business

Done with a list of tons of tasks your virtual assistant can do you for? This is not the end; let’s go through how hiring a virtual assistant for commercial real estate business can benefit you,

1. Save money and time & increase income.
2. Let you expand your business.
3. Help with commercial real estate lead generation.
4. Gather client input on various channels.
5. Prospect management.
6. Bring onboard new landlords & improve client onboarding process.
7. Negotiate lease properties for clients.
8. Researching home utility providers.
9. Smoother transaction coordination.
10. Fast turnaround rate & zero downtime.
11. Crisis management and continuity planning.
12. Handle client criticism.
13. Find and book trade shows and industry seminars.

What to Consider When Choosing a Real Estate Virtual Assistant?

Possibilities are you want to add a commercial real estate virtual assistant to your team. But do not go online and hire one without considering these factors,

Deep Knowledge About Commercial Real Estate Industry: Your virtual assistant should have enough understanding of the commercial real estate industry. He should know the ins and outs to better find out the best deals for you.

Problem-Solving Abilities: You are hiring a full-time VA to do your daily tasks, where several problems can arise. Smart virtual assistants have great problem-solving skill sets not interrupt you with any little issue.

To Handle Multiple Real Estate Tasks and Projects: One of the benefits of a remote worker, they are multi-taskers. They can handle numerous works smoothly. Thus, the demand for virtual helpers is rising.

Real Estate Software Knowledge: Zillow Premier Agent, Propertyware, Propertybase, or Buildium; there are several real estate-related software available that the real estate industry works with. A CREVA must know how to work with these tools efficiently.

Where You Can Find the Best Commercial Real Estate Virtual Assistant?

When you start looking for the right commercial real estate virtual assistant, it will take proper screening, skill assessment, and so on. If you have enough time, then take time to find an ideal real estate data VA candidate based on your needs.

If you have a tight schedule, it’s best to partner with a virtual assistant service provider like YesAssistant. After working with hundreds of clients and virtual assistants over the past decade, we know precisely how to match the right client with the right VA. Hire the best virtual assistant from this industry-leading company, YesAssistant, at competitive pricing without any extra hassle. We have flexible pricing plans.

Book an Appointment Today for Further Discussion