How to use Email Snooze feature Outlook & Gmail

Every email user feels swamped by the endless flood of email that makes them feel overwhelmed every day. It’s a problem many of us face, and it can create problems. The bulk email function asks your brain that you’re in a constant battle with your inbox.

The good news is that email service provider facilitates such benefits as avoiding bulk inbox email. There are two giant platforms, like Microsoft Outlook and Gmail, that have a built-in snooze option. This feature is designed to help you get a real handle on all those messages and bring back a sense of control.

This guide will share several ‘Snooze” options through the exact steps to use the snooze feature in both Outlook and Gmail. That way, you can manage your emails much better and maximize efficiency

Understanding the Email Snooze Feature

The email snooze feature is a temporary message out of place for messaging. It’s a strategic instrument for managing workflow and maintaining focus. So, understand your core functions and benefits in the first steps towards customizing its potential.

What is the Snooze Function?

The Snooze function in both Gmail & Outlook is a responsive tool to enhance your email management, though postponing your emails temporarily. This is a specialty useful for email that addresses more important issues from the current list of emails, rather than focusing on urgency, cleaning your inbox for a while. Snoozing an email temporarily pushes it away from your mail inbox and makes it appear during a scheduled time.

You pick when it reappears, and it’ll pop back to the top later, usually looking like a new message. This is perfect for emails you need to handle, just not right this second, keeping your inbox clean and preventing important messages from disappearing. It’s also much simpler than moving emails to a separate task folder and then trying to remember to check it.

How To Organize Your Inbox

Your strategic use of the email snoozing feature offers multiple benefits for email management and productivity. When you temporarily put off non-prioritized emails, you can significantly reduce unnecessary emails in your inboxes, and make it clear. For a more organized digital workspace, reducing your visual disarray of emails, and improving your focus on tasks that require immediate attention.

Key benefits include:

• Prioritizing Emails: This feature gives you the opportunity to make conscious decisions about which emails you need to take immediate action on and which emails will be applicable to take action later. Non-prioritized emails can be snoozed to separate from high-priority items.
• Maintaining an Organized Inbox: Regularly snoozing emails doesn’t require instant responses, which helps you to keep the primary inbox deactivated on current tasks, and makes it easier to locate important messages when needed.
• Setting Timely Reminders: When you decide to snooze an email, you can take an effective way to set reminders for those emails for later follow-up, meetings, deadlines, or any email that belongs to a future event or task. You can reform snooze email precisely when you need, and ensure your important communications are not missed.

How to Use Snooze Email Function in Gmail

Gmail provides a strong and relevant snooze feature across its various platforms. Understanding how to access and message snooze is the key to customizing tools effectively.

Step-by-Step: Snoozing Emails in Gmail

Gmail provides you with multiple ways to snooze an email, catering to different user preferences and making it easily accessible.

On Desktop (Web Interface)

When you’re using Gmail on your computer through a web browser:

• Hover Method: Though pointing your mouse cursor over the email and into the inbox folder list. Click the Clock icon (Snooze) on the right side, and click the icon.

• Selected Multiple Emails: Select the checkbox next to one or more emails, and click to ‘More” Icon (The vertical dots) in the toolbar at the top, then choose “Snooze” from the drop-down menu.

• Snooze By Right Click Method: Right-click on the email in the inbox list. Select “Snooze” from the content menu.

• Open Email Method: Open your email, and click the “More’ Icon (three vertical dots) in the toolbar above the email content, then select “Snooze.”

Unsnoozing an Email: Bringing It Back to the Inbox

If you prioritize changing your email snooze status, you need to address it sooner than scheduled; it can be easily unsnoozed.

1. Navigate to the “Snoozed” Label/Folder
2. Where you wish to unsnooze emails from the snooze status.
3. The method to choose from multiple options

• Open the opening emails from the “Snoozed’ Folder and click into an email, go to the “Snooze” icon or button again, click on the “Snooze” option, which will reveal an “Unsnooze” option.

Step 1: Go to “Snooze” below the inbox, and select an email, then click to theright corner in the “Snooze” option.

Step 2: After clicking the “Snooze” option, click the “Unsnooze” option:

Often, opening the email from the “Snoozed” folder and clicking the “Snooze” icon or button again will reveal an “Unsnooze” option.

Another way to “Unsnooze” your email—simply moving the email back to the inbox, or there might be a direct “Unsnooze” option directly available, integrating your email into the “Snooze” View.

 Gmail’s Snooze Options: Predefined and Custom Times

Gmail offers you a range of customizable snooze durations to provide you with both speed and flexibility:

• Predetermined Options: The common presets include “Later Today,” or “Tomorrow,” and “Next Week”.

• Custom Time: You can always select “Pick date & time” to specify exactly when your email will reappear.

Step 1: Select your expected email, and click on the three vertical dots to select the    “Snoonze” option, then click on “Pick date & time.”

Step 2: After clicking on “Pick date & time,” set your expected “Date” & “Time” to specify exactly when the email should reappear.

How to Optimize Email Snooze in Microsoft Outlook

Microsoft Outlook is an email client that you can use in both personal and professional settings, incorporating the snooze feature across your various devices with a repetition process. However, you can implement and get accessibility that can differ slightly in size depending on the Outlook versions and platforms.

Here is the step-by-step process on how to snooze emails in Outlook

Outlook users can snooze emails from their desktop applications, the web interface, and mobile apps.

Outlook for Windows (Desktop App)

For “Snoozing” your emails in the Outlook desktop application for Windows, follow these steps:

• New Outlook for Windows (This version generally offers a more direct snooze experience)

1. Right-click on the email message in your inbox

Select “Snooze” from the context menu

Another Option: select the required email you want to snooze, and the “Snooze” button (with an opening clock icon)

Choose your preferred date and time or select an option to pick a custom date and time.

Outlook on the Web Version

Outlook on the Web (OWA), accessible via a browser (e.g., at outlook.live.com or outlook.office.com), provides a consistent snooze experience:

• Log in to your Outlook account.
• In your inbox folder, now right-click on the message you want to snooze.
• Select the “Snooze” option from the context menu.
• Alternatively, hover your mouse over the email. A three-dot menu (…) or a Snooze icon (clock) may appear. Click it and select “Snooze”.
• Choose a predefined time or select an option to set a custom date and time.

Comparative Overview of Snooze Feature in Gmail vs. Outlook

Both Gmail and Outlook offer snooze features that are designed to enhance users’ email management. But they are fundamentally different in their activation ‘Snooze’ feature sets, in your personal email settings. A comparative technical difference can help you understand the differences. See the two platforms’ comparison and similarities:

Functions Similarity

• Core Function: Both platforms (Gmail & Outlook) allow users to temporarily remove emails from the inbox and schedule them to reappear at a specified future time.
• Dedicated Folder: Snooze emails are normally moved to the specified named folder, you fixed folder or label, including “Snoozed” in both clients.
• Time Options: Both platform follows a mix of predefined durations like “Later today,” “Tomorrow,” or custom settings (date & time).
• Platform Availability: Typically, the “Snooze” option is available across desktop, web, and mobile versions in platforms (Gmail & Outlook).

Core Differences

• Snoozing Sent Emails: Gmail offers an easy-to-navigate operating system to snooze sent emails for self-reminders, making them reappear in the sender’s inbox. Again, Outlook’s capacity for applying the “Snooze” feature is slightly limited or inconsistent, often requiring the use of the “Flag for Follow Up” feature as a workaround.
• Customization of Default Snooze Times: Gmail users can easily customize the default times for “Morning” and “Evening” snooze options via Google settings. In contrast, Outlook users set the default reminder times for calendar events and tasks. Outlook directly customizes the default times for email, which is not clearly defined or certainly managed in the same way.
• User Interface and Experience: Gmail is often perceived as cleaner with a basic interface. While Outlook, particularly the desktop version, feels more like a feature-rich operating system and sometimes feels cluttered, it offers deep integration with the Microsoft 365 version.
• Expansion and Consistency: Outlook snooze feature has more noticeable expansion, specifically in the desktop version, from reliance on flags to more direction snooze options. Gmail’s snooze feature has relatively consistent instructions.

Conclusion

The email snooze feature is a powerful tool that can help you manage your inbox and ensure a constant flow of communication. Therefore, email snooze ensures discipline and integrates into a broader email management strategy. However, this tool is too important to use wisely and avoid common pitfalls.

Frequently Asked Questions

What Is Snooze in Outlook?

Outlook Snooze is a handy feature to keep your inbox more organized. It sweeps an email out of your inbox until an appointed future time. First introduced by Microsoft in 2020, this feature is intended to help users keep a tidy inbox as they work toward ‘Inbox Zero.’ Remember though, while the snooze feature can be used to control email visibility, is guess the message was sent is not!

Can You Snooze Emails in Outlook?

Yes, the snooze feature is available in all the latest versions of Outlook on the web, both on the desktop and from a mobile app. There’s no settings you have to enable to use it, but you can customize how long a snooze lasts.

How Do I Change the Snooze Time on Outlook?

You change the snooze time in an email that you are snoozing when you click the “Snooze” button. You just have to click on “Choose a time.” This will permit you to specify a custom delay time

Where Are My Snoozed Emails in Outlook?

Your snoozed emails are automatically moved to a dedicated folder called “Snoozed,” which is created by Outlook to separate them from your active inbox until their scheduled reappearance.

How to Snooze an Email in the Desktop Version of Outlook?

While the mobile and web versions of Outlook offer a direct snooze option, as of current information, the **Snooze function is not yet available in the desktop version of Outlook, despite user requests.

Why Hit the Snooze?

Snoozing emails is an essential strategy to organize your inbox folder. It’s a particular option that is useful for your inbox folder and keeps you relaxed when you check unread emails. You can focus on emails that are immediately addressed, but you don’t need to clutter your view. You can temporarily evaporate them so you can concentrate on pressing needs, and then un-evaporate it when you’re ready to deal, making for a cleaner and more organized email life.