How to Set up Reminders in Outlook: For Productivity

Are you looking for a way to set up Outlook reminders? It’s very easy to add reminders to the Outlook calendar. We know the importance of reminders in the task management process, such as meeting arrangements, appointment scheduling, event management, etc.

We will show you how to set up the reminders in Outlook in this blog. Our discussion will help you to learn about –

• Different types of reminders in Microsoft Outlook calendar.
• The easiest process for setting reminders for purposes like email follow-up, event dates, reminder tasks, and contact-based reminders.

So let’s get to know about them and apply them.

What are the Types of Reminders in Outlook?

Outlook reminders will show you the notifications that will pop up on your computer or smartphone for different purposes. You can set up notifications for appointments, upcoming events, and deadlines with the help of Microsoft Outlook. You know, most of the virtual assistant service providers use it for their daily task efficiency and deliver better service to their clients.

So, it generally makes their task management process more flexible. There are some common types of reminders that you can set up on Outlook reminder. In this section, we are going to discuss about them.

• Calendar Event Reminders: In your Microsoft calendar, you can set reminders and get notifications about appointments, events, and upcoming meetings. All these reminders are customizable, so you can add or remove them anytime for your calendar management. Some of the key factors of this type of reminder – are fully customizable timeframes, various reminders for single events, notifications alerts with sounds, and sync with other devices.
• Email-followup Reminders – With the help of Outlook, you can easily set up reminders for your follow-up emails. You can use this reminder time for multiple purposes of your email management, such as maintaining project deadlines, following up for sales after the demo, reminders for invoice payment, reminders for feedback requests, job interview follow-ups, promotional email reminders, etc.
• Task Reminders – Reminders for tasks in Outlook are specially used for managing different types of tasks and getting notified about them at the right time. It’s highly efficient when you are working on a team. Some of the common purposes of using task reminders are – project management, preparation for the meetings, maintaining task deadlines, etc.
• Flagged Item Reminders – Flagged reminders will help you identify and track the email messages that have already been sent. So it’s essential for you to strengthen your work efficiency and productivity. It’s highly impactful for task prioritization, centralized task lists, inbox management, etc.
• Contact Reminders – When you are communicating with multiple people, contact reminders can be a perfect tool for you.

Easiest Setup Process of Reminders in Outlook

You already know the types of reminders in Microsoft Outlook. So you can easily set them up on your desired device. In this section, we are going to show you the process of adding Outlook reminders. Let’s explore them properly and find out if they can be efficient for you.

1.   Calendar Event Reminder Setup Process in Outlook

• First, log in to your Outlook account from your desktop. Now go to the Calendar section from the Outlook main interface.

• As you can see, this is the Outlook Here, you can choose the specific dates for setting up the reminders. After selecting the date, click on the New Event button. This will open up an interface for setting up reminder time.

• This is the event creation interface for the reminders. Here, you have to input all the reminder-related information. First, provide a Title for the reminder. You can connect more people through their Outlook account for this specific reminder using the Invite attendees
• The next section is time duration. So, here you can set the specific time, for example – 12 PM – 12.30 PM. If you want, you can enable the reminder for All day. There is also a time & date customization option available in the right section of this interface.
• Along with time, specify the location of the reminder. There is an option to search for and choose a specific location for the reminder.
• Finally, you can add the description for this calendar event reminder. Here, you can input necessary information, notes, and website links related to the reminder. Also, you can include specific documents or images with the description. Now, properly check all the information and tap the Save button from the upper right section.

2.   Email-Followup Reminders Setup Process in Outlook

Go to your Outlook software from your desktop and navigate to the Email Inbox section.

• Now, we have to select the email for follow-up reminders. After selecting the email, you will see the flag/unflag menu in the upper right section of the page. Right-click on this menu, and you will see the follow-up reminder scheduling times. Choose the time based on your preference from here.

3.   Task Reminder Setup Process in Outlook

• Setting up task reminders is the easiest process on the Microsoft Outlook platform. Just visit your Outlook software from your Windows desktop and navigate to the To Do menu from the right section of the interface.

• As you can see, we have added a task to our list. Now, we need to set reminders for this task. So tap on the reminder button and pick a specific time for this task.

By following this process, you can easily set up reminders on your Outlook. Also, the flagged item reminders and contact reminders can be set through this process.

4.   Contact Reminder Setup Process in Outlook

In Outlook, you can easily set up reminders for specific contacts. So, this is very efficient for individual task management. For example, you want to set up a reminder for your business partner, friend, classmate, or any of your family members.

To set up the first, visit your Outlook software from your desktop. Now, navigate to the People section of your Outlook.

• As you can see, we have one contact added to the people section. It’s time to add this contact to the event section.

Now, choose an event that has already been created in your Outlook calendar. Edit that specific reminder.

As you can see, there is an option to add attendees for this event. So, by following this process, you can easily add contact reminders to your Microsoft Outlook account.

Why are Microsoft Outlook Reminders Often Helpful?

Microsoft Outlook reminders are often useful for maintaining time, getting notifications about your upcoming tasks, appointments, and events, and meeting the exact deadline of the tasks.

There are different types of service providers available, such as calling agencies, virtual assistants, web development and maintenance, digital marketing, lead generation, etc, that use Outlook reminders for managing their daily administrative and team-related tasks. So, it becomes highly efficient for their regular workflow and team productivity.

Also, Microsoft Outlook has some core features that increase task efficiency, such as popup reminders before the event, a customizable time frame for each event, and various reminder options with different popup sounds and email notifications accessible for different devices.

So, this is all about our discussion on how to set up reminders in Outlook. Hopefully, this tutorial will help you successfully use Outlook reminders and improve your task-handling process.