Why Real Estate Agents Need to Hire a Virtual Assistant?

Is it wise to choose Virtual Assistance for Real Estate Agents?

Well, there are lots of reasons for choosing VA for a realtor. It can help in managing multiple types of administrative and marketing tasks.

Some of the common reasons for choosing VA are –

• Effective for time management and productivity.
• Better for RE research-related tasks.
• Cost-effective solution for a Realtor.
• Essential for managing marketing and administrative tasks.

You can choose YesAssistant VA for your real estate business tasks. Also, there are more reasons. In this blog, we are going to discuss all of them.

So, let’s go further.

11 Reasons for Choosing Virtual Assistant for Real Estate

In this part, we will discuss 11 significant reasons for choosing a virtual assistant for a real estate business. So, let’s go through this discussion.

 

1. Efficient for Time Management & Overall Productivity of Realtor

As a realtor, managing overall tasks within time is crucial. You have to do and manage various types of tasks such as –

• Communicate with the sellers, manage their marketing property listings, and set the property pricing.
• Work with the buyers and ensure they can find the right property within their budget.

You also have to manage administrative and marketing-related tasks (such as managing CRM, data entry, market analysis, etc.)

Here, task and time management are highly important factors for you. If you manage them properly, you can improve your productivity.

That’s why you need to hire a virtual assistant to manage all these tasks effectively.

These are benefits that you can get from a Virtual Assistant.

• It will help you to reduce your overall administrative tasks, such as proper calendar management, cold calls, email management, etc.
• VA will help you smoothen your lead generation process, such as finding quality leads and scheduling consultations. So it must save you time.
• In terms of client communication, such as client inquiries and sending updates, VA will help you.

So, it’s necessary for you to have a virtual assistant.

2. Cost-effective Solution for RE Business

Is hiring a VA for real estate agents cost-effective?

Based on our experience and real-time usage, the Virtual Assistant is a cost-effective option for real estate agents.

Also, day by day, the VA is constantly improving and increasing the productivity of different types of organisations and tasks.

“According to reports from The Business Research Company, the VA market will grow by $19.66 billion by 2029. This growth is estimated based on the future advancements in machine learning and AI.”

Check out these key factors as to why VA is an efficient option for real estate agents.

• Choose Based on Your Capacity: When choosing VA, you can adjust your RE tasks and working hours. So you can invest your money in specific and priority tasks.
• Lowest Operating Cost: Operating cost is a focused factor while running your business. VA is operated remotely. So you don’t need to have the cost of setting up an office.
• Only Access to the Specific Skills: You can pay for VA based on your required skills and tasks.

Another significant fact is it’s highly time-saving for you. So, this will positively impact the hiring cost.

3. Highly Essential for RE Data Management

Managing real estate data can be challenging for various reasons. As a realtor, you must manage a considerable amount of data. 

So, managing them in real-time scenarios involves multiple tasks and techniques. In terms of data management, VA impacts in different ways.

• They can help you to organize your data properly within a short time. For example, inputting data on spreadsheets and managing cloud-based data. VA will help you to complete these tasks effectively. 
• Maintaining all the data is another hassle. With the help of the VA, you can easily manage and maintain tasks like data entry, review, analysis, and update.
• Finally, regarding data analysis and research, you can quickly implement the help VA.

So, if we are talking about the overall data management of a real estate organization, a virtual assistant can help you with various factors.

It’s necessary to hire a virtual assistant as a real estate agent. 

4. Quickly Execute RE Research Related Tasks

In real estate research, virtual assistants play a significant role. The research process immediately comes after the data management.

Specifically, the VA helps in research sections like –

• Properly analyzing the market trends.
• Combining property-related information.
• Measure the market analysis data for final implementation.

These data will help you to identify your potential buyers and manage effective leads for your business. In market research, the VA helps collect property data, tax records, public records, etc.

There are multiple benefits of VA in research-related tasks, such as accuracy, time management, and scalability.

5. Handle Administrative Tasks(Scheduling, Documents, etc)

Handling administrative tasks is a hassle in the real estate business. Because, as real estate, you have to deal with multiple types of businesses and property owners constantly.

Naturally, it comes up with various types of administrative duties. So, properly managing them is tough. Here, Virtual Assistant will help you in the long run.

Because VA will help you to do various types of administrative tasks such as –

• VA will help you set up appointments, manage meeting invites, coordinate schedules, etc.
• Also, it can be practical for organizing documentation, data filing systems, document revisions, etc.
• If you are looking for travel arrangements, VA will also help you by booking flights, business trips, hotels, etc.

6. Easily Prepare Marketing Materials(Social Media) for RE Business

Well, VA also helps manage social media tasks. As a realtor, you must focus on social media marketing to create a social presence and gather more clients for your business.

Platforms like LinkedIn, Facebook, and Instagram are often effective for the real estate business. 

In social media management, a Virtual Assistant is equally beneficial. It’s highly effective for doing your day-to-day social media tasks.

These are the reasons why a realtor needs VA for social media.

• Marketing Materials – First, it will help you create different marketing materials for your social media, such as video content, relevant images, post captions, etc.
• Post Scheduling – VA also helps schedule social media posts for different events.
• Community Management – Also, you can easily manage your community messages and comments with the assistance of the VA.

7. Manage Outbound/Cold Calls for Realtor

You know, virtual assistance can also help with real estate cold calls. It significantly impacts your time management and overall productivity of RE tasks.

Because managing outbound or cold calls is time-consuming, it should also be accomplished carefully. These cold calls are essential for lead generation.

Here are the factors that VA helps in managing cold calls –

1. Proper Call Scripting and Delivery – VA uses prewritten call scripts for consistency and professional delivery.
2. Call Logging and Dialling – VA helps make outbound calls to your potential clients for better leads.
3. Call Tracking Data – Virtual assistance also helps track and analyze call metrics, such as voicemail drops, connection rates, scheduled appointments, etc.

So, all tasks can be completed with your hired virtual assistant. 

8. Set the Buyer or Seller Appointments for RE

A virtual assistant can quickly assist you when setting up the buyer or seller. Buyer or seller appointments are crucial for the growth of any real estate business.

As an agent, you already know about its significance. With the VA, you can easily manage your buyer or seller appointments without difficulties.  

Let’s see how VA helps in this section.

• Calendar Management: Virtual assistants can schedule based on time slots to confirm buyer-seller appointments. It will be fixed by property and agent availability.
• Handle the Communication: It also helps manage communications such as sending reminders, ensuring appointments, etc.
• Feedback and Follow-up: VA also helps follow up with the already engaged clients and get feedback from them.
• Automation: Tools available can help automate the appointments based on the schedule.

9.  Effective for Email Marketing and Live Chats of Realtor

Email marketing is one of the most potent ways to boost engagement in an RE business. It’s a powerful method of marketing through communication.

As a realtor, you already know about the impact of email marketing and live chats in this business. Virtual assistants can help you with better email marketing and live chat.

Let’s see how email marketing and live chat help the real estate business.

• Building List and Distribution: VA generally collects client information and prepares email lists based on demographics, interests, and locations.
• Email Campaign Automation: VA also helps automate the emails for campaigns like product listing alerts, welcome emails, open-house invitations, etc, based on pre-generation triggers.
• Tracking Emails: VA helps track the email campaign performance, CTR rates, and conversion metrics.

10. Update & Organize the CRM Management Tasks of the Realtor

Customer relationship management is a massive hassle for businesses like real estate. There is a lot of work involved here. Generally, real estate is a B2C and B2B business that depends on the property type.

So managing the customers is one of the most challenging jobs in this industry. A virtual assistant can quickly help you here.

This is how CRM tasks can be easily managed & organized with the help of a VA in real estate.

• Ensure the Data Accuracy: Virtual assistance will help you with regular updates of CRM data, such as property details, client information, interaction history, etc.
• Managing Leads: VA is also effective for lead management, such as follow-up emails and calls.
• Property Listing: VA will help you to manage property listing information on different platforms accurately. So it will save a reasonable amount of time.
• Analytical Reports: It can quickly create analytical reports based on CRM-related data from agent’s performance, current sales trends, etc.

So, most CRM-related tasks can be done by a virtual assistant.

11. Track the Analytics of Administrative and Marketing Tasks

Tracking the analytics of all the tasks associated with administration and marketing might be challenging.

Because lots of data are involved here, properly tracking them needs a sufficient amount of time. Here, the virtual assistant can play a significant role. A virtual assistant can easily track the analytical data in a short time.

This data-tracking process is often accompanied by different types of CRM tools. Some standard tools are – Power BI, Google Sheets, Zoho, Salesforce, etc.

Also, various project management tools are available to manage progress and deadlines for tasks, such as Trello, Asana, Monday.com, etc.

So, these tools are often used by the VA to track real estate administrative and marketing tasks. 

Final Words

We have come to the end of our discussion. Throughout this article, we discussed why real estate agents need to hire a virtual assistant for their business.

Most of the realtor’s tasks can be processed by a virtual assistant. Some of the crucial tasks are,

• VA can properly research the real estate data for a realtor.
• VA also handles the administrative and marketing tasks.

• VA helps to manage outbound or cold calls for RE business.

So, as a realtor, if you are looking for a VA, it’s high time you chose one! The capabilities of VA are increasing day by day with the advancement of technology.

Frequently Asked Questions

1. Why is It Necessary to Hire a Virtual Assistant for a Realtor?

A virtual assistant can easily handle marketing and administrative tasks with the help of different software. So it improves work speed and reduces time consumption. It is necessary to hire a virtual assistant.

2. What Are the Main Goals of a VA?

The core goal of a VA is to help real estate agents do day-to-day tasks and deliver them within time.

3. What Tools Are Often Used by a Virtual Assistant?

VA uses multiple communication and project management tools like Trello, Asana, Zoho, Slack, etc.