DATA ENTRY SERVICE PRICING
Data Entry Service Pricing
charge per record, per entry or a fixed price for the whole project. There are no hourly fees, setup fees or annual contracts. Send us 100 to 200 real records and we’ll process them free, then give you a price based on the actual work involved.
No card · No obligation
01 How We Scope
How We Scope Your Data Entry Work
Four factors determine your price: what one record contains, how clean your source is, how accurate the output has to be, and how much of it arrives and how fast
We scope every project around your actual files instead of using a published average. These four factors determine the team you need and the price you pay across our data entry services
01
Field Map and Record Complexity
A record is one complete row of captured data, and field count is the biggest factor in your price. An eight-field contact row and a twenty-six-field claim form are both one record but require different work. Nested line items matter too. One invoice with fourteen line items can count as one record or fifteen, depending on your output schema. We define the row headers and record boundaries before quoting.
02
Source Quality
Clean source documents such as digital PDFs, CSV exports and structured web portals take less time to process. Handwriting, faxes, low-resolution scans and mixed-language documents take longer. If you are unsure about the condition of your files, our free data audit can identify quality issues before we scope the work. We also include any OCR pre-processing needed for cleanup, deskewing or document splitting from the start.
03
Accuracy Threshold and Verification Method
Accuracy affects cost. Single-pass entry with spot checks takes less work than double-key verification with a sample audit. We agree on the accuracy threshold, verification method and measurement before work starts. Our data entry accuracy standards page explains how each method is checked.
04
Volume and Turnaround
A one-time backfile conversion or data migration requires a different workflow than a recurring monthly queue. Predictable volume is priced differently from small irregular batches, and a same-day deadline is priced differently from weekly delivery. Both matter, which is why we ask about pace and volume together rather than quoting on volume alone.
02 What's Included
What Every Engagement Includes
Nothing here costs extra. We include the full workflow from the first batch, and our guide on how to outsource data entry explains how the process works from your side.
- Field map and SOP build: We document every field, every business rule, and every edge case before an operator touches your data.
- Multi-level quality assurance: Verification against the agreed threshold, required-field validation, duplicate checks within the batch, and format standardization on every batch.
- Re-key of rejected records at our cost: A rejected record is one that misses the agreed accuracy threshold. We correct it and do not bill for it again.
- Delivery in your format: Excel, CSV, XML, or direct entry into your CRM, ERP, or web portal. Your output schema, not ours.
- A named point of contact and progress reporting: You know where the batch is without asking.
- Security from day one: Signed NDA, encrypted transfer, role-based access, and compliance handling for HIPAA and GDPR workflows where your data calls for it.
03 Completion Standard
Our Completion Standard
One definition of a completed record. It has to clear all three points before it bills.
Completed record
3 checks
Check 01
Every required field captured.
Against the field map we agreed in onboarding, not against a general idea of the document.
Check 02
Clears the agreed accuracy threshold.
Verified by the method we agreed, not asserted after delivery.
Check 03
Delivered in the agreed format and destination.
A correct record in the wrong schema is not a delivered record.
Anything short of all three does not bill. We count a record only when it meets the agreed completion standard and is ready to use. For more details about how our service works, see our data entry FAQs.
04 Try Us First
Try Us on 100 to 200 Records First
Send a real batch of 100 to 200 records with your field map. We process them at no charge and quote from what we measured.
The sample batch goes through the same quality checks as paid work and comes back in your chosen format. You can check the accuracy before committing, while we measure real throughput from your data to set the price.
Step 01
You Send
Real records plus your field map.
Step 02
We Process
Same quality assurance as paid work, at no charge.
Step 03
You Get
Your batch back in your format, plus a written price.
Before you send No card and no obligation. You receive the quote whether you move forward or not. Send real records instead of a cleaned-up sample, so the price reflects the actual work your data requires.
No card · No obligation
05 Pricing Questions
Pricing Questions
Yes. Send 100 to 200 real records with your field map. We process the batch free using the same quality assurance as paid work and return it in your output format. No card and no obligation.
Because every record requires a different amount of work. An eight-field row and a twenty-six-field row may both count as one record but they should not cost the same. We process your sample batch first, measure the actual work and then give you a written price.
Per record or per entry pricing works best for repeat work with a stable field map. A fixed project price works better for one-time jobs such as backfile conversion, data migration or database cleanup. We review your sample batch first, then recommend the pricing model that best fits your work.
No. We charge for completed work, not the time an operator spends on it. With per-record or fixed project pricing, we take on the throughput risk and you know what the completed work will cost.
We re-key them at our cost and do not bill them again. If a batch misses the agreed accuracy threshold, the correction is ours and we adjust the process before the next batch runs.
There is no annual lock-in or setup fee. Recurring work runs month to month after the first batch. If a minimum volume applies, we set it during scoping.
06 Get Your Scope
Get Your Scope
Send the sample and your field map. We return written data entry pricing, not a range.
Bring these five things and you get a number back:
- 100 to 200 of your real source records, not a cleaned-up example
- Your field map, including which fields are required
- Volume, either monthly or total for a one-time project
- Output format and destination
- Accuracy threshold, turnaround expectation, and any compliance requirement
We process your batch, measure the actual throughput and give you a per-record rate, per-entry rate or fixed project price. If you are unsure what to check before outsourcing, our guide on how to choose a data entry service provider can help.
Get Your Scope
Send 100 to 200 Records. Get a Real Price.
We process your batch for free, return it in your chosen format and send you a written scope and price. No card, no sales pitch and no obligation.
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