25 Reasons Why You Should Hire a Virtual Data Entry Assistant

Are you an entrepreneur who wants to be the master of all trades but doesn’t have to manage it all? Do you think you don’t have the skills and time required for the administrative tasks? Do you want to know how all the big firms are generating, managing it all, and yet making hefty sums?

If yes, you have come to the right place. There is one solution/answer for all your concerns – a virtual data entry assistant.

The virtual assistant industry has come a long way. There are a plethora of compelling reasons like reduced cost, reduced effort, and saving time that will make you hire a data entry virtual assistant. Let’s look at these reasons and other necessary information in detail.

What Is a Virtual Data Entry Assistant?

Data entry is one of the most time-consuming, non-strategic jobs. And yet crucial that every firm, be it small or big, has to do. Having a good amount of data about stuff related to your company can help you scale up your business.

However, the task of a data entry keyer is tedious and repetitive. What is the way to do it faster and while saving money? Well, virtual assistant companies have got your back.

A virtual data entry assistant is a self-employed worker specializing in offering services related to data entries to their clients. These people work remotely- usually in their own office or home. They specialize in their field and possess the relevant skills to make your workflow smoother.

Although it is not a full-time employee, it can access the data and tools it needs to get work done virtually. Data entry assistants, working remotely, can also work as archivists, typewriters, or administrative assistants. They often perform basic administrative tasks such as entering data, project management, responding to emails, and calendar management.

25 Reasons for Hiring a Virtual Assistant for Data Entry

You might be thinking about why you would need a virtual assistant or data entry in the first place. Well, there are a lot of reasons that will clear all your doubts and questions. Here is a list of all 25 compelling reasons for hiring a data entry virtual assistant. Have a look-

1. Close-Knit Team

Hiring a dedicated virtual assistant will help you in vacating the space from your office team. As a result, you will be able to communicate, connect and formulate well. The main reason behind this is that you will have fewer people to manage.

The work of the data entry analyst helps to lessen the workload on the other employees, who now have sufficient time to focus on their specific tasks. Hence, hiring a research and data entry assistant ensures the smooth functioning of work with open communication lines among employees, creating a close-knit team.

2. Save on Salaries

One of the main reasons for entrepreneurs and companies to outsource work is lower costs. Based on the exact requirements that your business needs, recruiting a virtual data entry analyst helps to fulfill these requirements at a lower cost when compared to other recruitments.

The alternative -hiring an office assistant – is often more expensive as you must consider other full-time employee benefits. These benefits include health insurance, retirement contributions, and paid leave such as vacation and sick leave. However, in the case of virtual assistants, you work on an hourly basis. Hence, you need not pay for the extras.

3. Lower Training Costs

Office assistants are the people who are employed to fulfill small tasks such as keeping track of emails sent and received, answering phones, scheduling meetings, and so on. Usually, these employees are not required to be trained in data entry tasks.

When you hire an office assistant for data entry, you might have to train them or provide them courses from which they can learn. These courses and training can be time-consuming and expensive as well.

Even after these training sessions and courses, there is no guarantee that the hired individual will be able to do their data entry tasks diligently. If this happens, it can disrupt the workflow of your business that can lead to heavy consequences in the future.

But, most of the virtual assistants are professionals that have been in the field for years and have relevant experience. You can hire them based on their past work experience and qualifications.

Hence, you won’t have to spend your time training. You will also be able to save money by avoiding any form of training sessions or courses.

4. Lower Operations Cost

According to Outsource Access, one can expect to save up to 78% in operations cost by hiring a virtual data entry assistant instead of an in-office assistant. It is indeed a hefty sum; you can use the money you save for other important tasks.

For small business owners, saving up on the money wherever possible will play an important role in the growth of the business in the future. The option of hiring a virtual data entry administrative assistant proves to be beneficial for these business owners due to its cost-effective nature.

5. Lesser Chances of Making Mistakes

As mentioned earlier, most virtual assistants are well trained. Hence the chance of errors is less. Think of it this way, skilled virtual assistants are self-employed, which means that they are themselves the brand they market. Therefore, they cannot afford to make mistakes while handling data entry.

Like it was mentioned earlier, there is no guarantee that an office assistant will be able to fulfill all of their task requirements properly. There are various reasons behind this problem, such as the lack of working experience, lack of knowledge on the subject of data entry, etc.

With an office assistant handling data entry tasks, you cannot fully ensure the possibility of mistakes. These mistakes cannot be afforded in any business because a single incorrect data entry can ruin the entire work system.

6. Virtual Assistants Provide Increased Efficiency

Virtual data entry assistants work on an hourly basis and are quite efficient because of the years of experience they hold.

Data entry payroll assistants are specialized in the field of data entry, making them reliable professionals to obtain efficiently and the best quality of work on time.

With the experience that virtual data assistants hold, they also have knowledge of various hacks and shortcuts to ensure that all essential tasks are covered in a well-organized manner to avoid confusion or delays.

A Virtual assistant can perform tasks that need to be done regularly, which will help you get through a number of functions in a limited time.

Moreover, you can get the job done in less time as compared to an in-office assistant. So, you can assume that efficiency would be at its apex.

7. Get Multiple Jobs Done in Parallel

Virtual assistant services include a variety of job descriptions. They let you free your schedule from non-revenue activities like email management, data entry, and customer support. Hence, you can assume that there won’t be a need for customer relationship management software.

The access to technology and command over digital services that virtual data assistants hold is additionally beneficial to complete other tasks quicker. When a single employee is able to fulfill multiple tasks, it leads to reduced costs and helps to build a relationship of trust between you and your employees.

You wouldn’t have to worry about different chores because most virtual data entry assistants take care of it all. This way, you don’t have to go around and hire people individually for each of these tasks. You can use Fiverr to hire people for a variety of activities.

8. Use Time That You Saved Productively

Hiring a full-time employee in your business is a time-consuming job that requires patience as you will need to go through the job description and profile to choose the perfect employee.

However, sometimes the onboarding process could also result in no suitable match, leaving you with lost time and additional work. To avoid these situations, hiring a virtual assistant who is well-versed in looking after various tasks saves you from wasting time on the recruitment process.

You can use up the time that you save by hiring a virtual assistant on strategic tasks. This will allow the flow of some great ideas and plans. You will save not only time but also a lot of your creative energy. Hence, the quality of your thoughts and plans will also improve.

9. Scale-Up Your Business

Running a successful business involves regularly modifying your business strategy to work simultaneously with the constantly changing customer needs.

The process of enhancing your business strategy requires proper planning and research that a virtual data assistant can help you with.

These data entry and administrative assistants have the ability to pull up various sources of data based on the information that you require. Hence, in this way, you will be able to make an informed decision regarding your business strategy.

As mentioned earlier, you will get ample time to focus on the core details and chores of your company if you hire a virtual assistant. As a result, you will be able to pay more attention, draw more insights and generate new ideas for your enterprise. All of this will help in scaling up your company.

10. Make Room for Better Talent

Since the beginning, businesses have relied majorly on the work of their employees to perform well. While talented employees are a vital part of any business, recruiting these employees comes with its own share of monetary investment.

Young professionals today are well-versed with the business model and demand to be paid in accordance with their talent and contribution to your business.

As you will be saving a lot of money by hiring a virtual assistant, you can use the saved money to hire new talent that is of crucial importance in your office. It will help you in making a stronger team that will add value to your business.

11. Get the Job Done at Any Time

You can hire virtual assistants that work in different time zones, and you can leverage this. How? Well, you will be able to get the job at any time you want.

Most virtual assistants work from home and always have access to their work systems, that is, their laptops or computers. Hence, any job description such as posting social media posts, booking hotels for meetings, or making travel arrangements can all be handled by a virtual assistant as and when required.

Moreover, as these virtual assistants are, in most cases, working remotely and are self-employed, they usually work when the work needs to be done.

12. Better Reports

Virtual data entry assistants usually provide monthly or quarterly reports of the work they do and also about the progress. Hence, you will get access to more detailed and better reports, which can help you in more than one way.

These reports contain information that can help you gauge the activities of the virtual assistant and how they have assisted in the growth of your company. Therefore, virtual data assistants take full accountability for the work that they do.

Based on the outcome of these reports, you can choose whether you would like to retain the virtual assistant and avail of their services or take more time and find a different assistant.

13. Virtual Assistants Offer Enhanced Flexibility

You will be able to do your tasks and other chores in your schedule without worrying about non-strategic work because a virtual assistant is basically an independent contractor.

These assistants are hence available whenever you may need them. For example, in the case of emergencies after office hours, an in-office assistant may not be available to help you out because their work is only restricted to the weekly office hours.

However, in the case of virtual assistants, there are no restrictions that stop you from availing of their help, even during odd hours. Therefore, the working schedule of a virtual assistant is hence flexible.

Moreover, you will get to hire a professional who has all the relevant skills and talents because you get to choose from a pool of young minds here. Hence, you will have a significant amount of flexibility.

14. Pay Only for Productive Time

Irrespective of the workload, such as the amount of data entered daily, virtual assistants do not charge enterprise owners based on the quantity of work assigned to them.

Virtual assistants charge only for the time they work or at an hourly rate. Hence, if your work is done in 45 minutes, you will only pay for that time.

The practice of charging based on daily time commitment is highly advantageous because, unlike in the case of regular employees of the company, the company owners do not have to bear the additional costs of paid leaves.

15. Access to a Plethora of Skills

The Virtual assistant hired from virtual assistant companies, as mentioned earlier, has an imposing skill set. These skills include technical skills, such as knowledge of the international web, working on Google spreadsheets and all Microsoft programs, as well as graphic design skills.

Not everyone in your office can have the skills required to complete multiple tasks, such as essential skills for transcriptionist services. Your employees may require more time if assigned different tasks. So, for such cases, virtual data entry assistants are beneficial.

Virtual assistants also have better writing skills, which are essential for communicating with different clients and preparing detailed reports on researched data.

Besides, virtual data assistants have the required skills to formulate accurate data reports based on extensive research. This work may seem like a small job in the job descriptions, but their accuracy is highly important because a number of brand activities will be based on these reports.

Hence, you will be able to leverage the skills a virtual assistant possesses for your business growth in the right direction.

16. Better Trust and Confidentiality

As the Virtual assistant will be working from a remote location, you can be sure about security and confidentiality. Moreover, you can also sign an NDA with them for future reference if you want to be more cautious.

Irrespective of the number of clients that a virtual data assistant may have, their work ethic prevents them from disclosing sensitive information, making them reliable professionals.

Hiring a virtual data assistant can also help you gain an idea of how people outside your company’s office view your business. This broader outlook helps you understand better how you can tweak the image of your company for the better and thereby ensure long-term success.

17. Improved Work-Life Balance

Every working individual deserves to take a break from their busy schedules to rejuvenate themselves. These breaks are highly essential for people who run a business as well because running a business is definitely not an easy job.

You can use your time off to spend more time with friends and family. These breaks are underrated relaxation periods that improve your work efficiency by energizing your mind and body.

Hiring a data entry virtual assistant will not only help you free up time so you can focus on critical business operations, but it will also help you free up time for family and friends. Hence, you can make a stable balance between your professional and personal life.

18. Reduced Workload

If you are a business owner, then the chances are high that you cannot or would not prefer to hire multiple people because of a number of reasons, such as monetary constraints.

You would instead choose to do the work on your own, but that will just put a lot of burden on your shoulders. It doesn’t make sense if you make yourself busy with mundane tasks when you could otherwise spend that time doing more important business activities or other personal tasks.

Hiring a virtual data entry assistant is the only way in which you will get the load off your shoulders. You can provide them with the required inputs for administrative assistance and relax or do other small tasks till the job gets done.

19. Only Focus on Things Absolutely Necessary

Hiring a virtual assistant is an intelligent way to relieve the stress of your day-to-day activities and allow yourself the freedom to seek more creative ways to run your company.

Moreover, hiring virtual employees can free up time for you and your employees. Hence, it allows you to invest time and resources in the tasks that your in-house team must perform in the office.

20. Better Customer Service

When it comes to businesses involving customer interaction, project management, email marketing, or social media content creation, you will probably need a virtual professional who has a high quality of expertise in these matters, which might not be the cheapest option.

However, as hiring a good virtual assistant is reasonable, you can get the best person to handle your customer care services and other social media marketing agendas, such as a podcast interview, at low costs. A social media presence is very important, and these virtual professionals help in achieving this.

21. Make Up for the Skill Gap

If you are willing to manage it all on your own, but you suffer because of the basic skills gap. Then, the best way to bridge this gap is to hire a virtual data entry assistant who is equipped with all the required skills that you lack.

22. Amazing Quality Services

Virtual assistants are known to provide quality tasks in a significantly less amount of time. As mentioned earlier, they themselves represent their brand, and if they do anything wrong, the reputation of their brand will suffer quite a lot.

Hence, they cannot afford to hamper the quality of their deliverables.

23. A Chance to Improve Your Services

With more managed workflow and saved revenue, you can provide better services to your customers. It will not only help you in satisfying your existing customers but also help you in gaining new ones.

24. Escape the Repetitive Tasks

Data entry takes up precious time that you or your employees can use for more critical tasks. Most of us struggle to handle data entry. Moreover, other administrative tasks such as answering emails, booking hotel rooms, booking travel, writing, and compiling business reports take up a lot of time.

So, if you hate admin work and just want it to be gone, you should hire an assistant, at least for your peace of mind and to avoid burnout.

25. Build a Strong Base for Your Business

Last but not least, you will be able to build a strong base for your brand. Good data entry virtual assistants will equip you with some precious insights and data. It would be best if you remember that data is an asset which when used properly, can compound your revenue; there are several examples for the same.

Frequently Asked Questions

Virtual assistants have become popular to handle data entry tasks in recent years. Hence, there are still many questions and doubts that bug people. We have answered some of them below, have a look-

1. What Does a Data Entry Virtual Assistant Do?

A data entry virtual assistant is responsible for entering data, managing data, and providing valuable insights. They can also help you with other administrative tasks like email marketing.

2. How Can I Hire a Virtual Assistant for Data Entry?

You can hire a virtual data entry assistant by posting about your requirement on various online platforms like LinkedIn, Fiverr, Upwork, and Freelancer.

3. What Is a Data Entry Virtual Assistant?

Virtual assistants are self-employed workers who take care of data entry, management, and other administrative tasks.

4. Does Data Entry Come Under Virtual Assistant Services?

Yes, it is. You can hire a virtual assistant that possesses relevant skills and experience for the same.

Endnotes

Virtual assistants can help with data collection, which is a common data entry task. Most business owners don’t even have time to perform these data entry tasks thoroughly, so they need to employ virtual assistants. Hiring a virtual assistant is one of the best decisions that you can make.

By outsourcing your business to your virtual assistant, you can drive the growth of your business. Now that you know all the benefits and reasons for hiring a data entry virtual assistant, hire one for yourself today.