Administrative Virtual Assistants
Hire a Virtual Administrative Assistant to Maximize Productivity and Get Organized
Delegate administrative tasks to a skilled virtual assistant and focus on what matters most. From scheduling and data entry to marketing and back-office support, our VAs help you stay focused on growing your business.
Clients Served
2000 +
Years of Experience
0 +
Client Satisfaction
0 %
Hiring an administrative virtual assistant helps you save 10–15 hours a week, and cut costs by 78%.
Why an Administrative Assistant is Essential for Your Business
In today’s competitive digital landscape, staying ahead requires more than just great ideas—it requires consistent execution.
- Increased Productivity: Administrative assistants streamline daily operations, ensuring that tasks are completed efficiently, which improves overall productivity.
- Time Management: They help prioritize tasks, manage schedules, and ensure that important deadlines are met, allowing business owners to focus on core activities.
- Stay Organized: An administrative assistant ensures that documents, files, and communications are well-organized, reducing the risk of lost information.
- Cut Overhead Costs: By handling multiple administrative tasks, they reduce the need for additional staff, cutting operational costs.
- Better Customer Experience: They serve as a point of contact for clients, employees, and vendors, ensuring smooth and professional communication across all levels.
- Multitasking Capabilities: Administrative assistants can juggle a variety of tasks simultaneously, from scheduling meetings to managing correspondence, ensuring that no task is overlooked.
What Our Virtual Administrative Assistants Can Do for You
Our virtual administrative assistants enhance your team by managing emails, calendars, CRM data, coordinating projects, conducting research, and arranging travel. They help keep your business organized and efficient without the cost of in-house staff, allowing you to concentrate on high-impact, revenue-generating activities.
Administrative Task Management
Our virtual administrative assistants take over daily office tasks, handle appointment booking, manage email & calendars, schedule meetings, coordinate time zones, and prevent scheduling conflicts.
Email & Communication Support
Your inbox stays organized as our admin VAs optimize communications by handling replies, follow-ups, filtering messages, and reducing response time. This ensures clients receive fast, professional responses every time.
Document & File Organization
The dedicated virtual admin assistant organizes reports & files, manages cloud storage, implements version control, sets access permissions, and conducts regular backups. This gives your business clean, accessible digital records.
Project & Workflow Coordination
Our administrative virtual assistant coordinates projects and workflows by managing timelines, tracking tasks, facilitating communication and organizing data.
Research & Information Gathering
The seasoned expert virtual administrative VA research topics, compare options, extract data, and deliver clear reports to support more thoughtful planning and fast decision-making.
CRM & Client Data Management
Our online administrative assistant handles data entry, tracks sales & leads, automates workflows, creates reports, organizes communications, and ensures data accuracy, enabling a focus on growth.
Travel & Meeting Arrangements
From booking flights and accommodations to managing itineraries, our administrative virtual assistants can handle all aspects of your travel arrangements, ensuring a smooth and hassle-free experience.
Back-Office Administrative Support
Our virtual administrative assistants manage back-office support tasks, including invoicing, vendor coordination, reporting, and essential office support, ensuring dependable back-office efficiency for your business.
Customers Words About Their Experiences
Check out verified experiences from our valued clients!
Excellent Communication
“Excellent communication with James! They helped me with a google sheets project, communicated very well and quickly, and had the project done swiftly. Would definitely recommend YesAssistant!”
Seth Harp
Reporter
Reliable, Dedicated Assistant
“Sara was Fantastic, a true asset to the YesAssistant, and dedicated to her work. Highly recommend her to anyone! We are keeping her, just updating our contracts!”
Paige Wines
Realtor, Ross Real Estate
“James keep up a culture of transparency. He is very articulate and willing to take the time to explain his scope of work in our project. He and his team are professional, diligent and reliable. I highly recommend their service!”
Evangeline Stacy
Founder, Roots Essential
“Tried many VA companies, but YesAssistant was the best experience. Their assistants are in-house, well-prepared, and ready to work from day one.”
Bryan Miller
Owner, Miller Audio LLC
Our Structured Process to Hire a Virtual Administrative Assistant
Our hiring process is simple, transparent, and designed to match you with the right administrative virtual assistant for your needs.
Schedule a Meeting to Discuss Your Needs
STEP 01
To initiate the process, we arrange a meeting with you to address your business requirements. This helps us comprehend how we can assist you more conclusively.
Define Your Requirements
STEP 02
During the initial consultation, our customer relationship manager will have a comprehensive discussion about your business needs, including specific skills, expertise and qualifications you desire for your virtual assistant.
VA Interview
STEP 03
During the interview process, we focus on aligning your specific prerequisites with the most suitable virtual assistant. Our objective is to assure that the VA we provide is a perfect fit for your business needs.
Delegate Tasks to Your VA
STEP 04
Our account manager conducts regular check-ins to make sure that the virtual assistant aligns competently with your business goals. This allows you the freedom to focus on other tasks. We offer ongoing support and tailor strategies to meet your necessities, delivering high-quality assistance to boost your productivity.
Benefits of Having a Virtual Administrative Assistant
Virtual administrative assistants (VAs) reduce operational costs while boosting productivity through task delegation. This flexibility also enhances work-life balance for busy professionals & entrepreneurs.
Lower Operating Costs
Stop paying for full-time overhead you don’t need. With our VAs, you only pay for the actual work done, no full-time salary, no office space, no extra equipment costs. Get reliable support at a lower cost than an in-house hire.
More Time for Critical Tasks
Every minute you spend on administrative work is a minute you’re not closing deals, making strategic decisions, or providing client service. Hand off the tedious tasks to our admin VA and focus on revenue maximization and business growth.
Flexible & Scalable Support
Our virtual assistant can be part-time, full-time, or project-based. Your support scales rise up or down according to your workload, not your payroll.
Improved Workflow & Organization
Our VA keeps your calendars, files, documents, and tools organized and up to date. This means fewer bottlenecks, less chaos and a more efficient workflow, so your team always knows what’s happening and when.
Faster Client Response & Better Customer Experience
Your assistant keeps the communication prompt and professional, so clients feel valued and your brand looks sharp.
Professional Documentation & Administrative Accuracy
From preparing documents and updating records to managing data and details, your online admin assistant handles everything with accuracy, providing a more organized, compliant, and professional administrative backbone. You get clean, error-free admin work that keeps your business running.
Plans and pricing
Affordable Monthly Plans
We offer flexible virtual assistant packages customized to your business needs, workload, and budget, without the expense of hiring an in-house employee.
General VA
$1,199/Month
What’s included
- Dedicated Assistant
- 8 Hours/Day, Mon-Fri
- Unlimited Tasks
- Add Backup Assistant (No Extra Cost)
- No Hidden Fees
- Super Easy Onboarding
- Daily Reporting & Task Tracking
- Email & Phone Support
Pro VA
$1,699/Month
Everything in General VA, plus:
- Lead Generation + Prospect Research
- Cold Calling & Appointment Scheduling
- Inbox Handling + Client Follow-up
- CRM Management
- Stronger QA Monitoring
- Daily Reporting & Task Tracking
- Account Manager
- Priority Support
Dedicated Team
Custom Pricing
What’s included
- Full-Service Dedicated Team Support
- 5–10 dedicated, in-house VAs
- Team Lead / Supervisor
- Role-based Staffing Mix
- Quality Assurance
- Data Privacy & Confidentiality
- Dedicated Success Manager
- Priority Support with SLA
Who Benefits from Our Administrative Virtual Assistant Services?
We are the one-stop solution to all your business solutions!
Busy Professionals & Entrepreneurs
Business owners, consultants, solo and legal professionals, marketing connoisseurs and more who need reliable administrative support to free time and stay focused on high-value tasks.
Small & Growing Businesses
Startups, entrepreneurs, coaches, marketers, e-commerce owners, and professional service firms (law, finance, medical), considering scaling operations without hiring full-time staff, benefit from flexible, affordable administrative support delivered by our experienced virtual assistants.
Real Estate Agents & Service Providers
Professionals like real estate agents, brokers, investors, property managers and related service providers (like accountants, lawyers, mortgage brokers) who manage appointments, communication, listings, and client coordination gain efficiency and faster response times with a dedicated admin VA.
Agencies & Remote Teams
Virtual office assistance is crucial for marketing agencies, creative teams, and distributed companies to organize workflows and track tasks. Our virtual assistants help with lead generation, while marketing agencies handle calendars and social media management.
What Sets Us Apart
When you’re out of time, stuck in bottlenecks, or juggling unreliable support, we offer a more innovative solution to help you regain control and focus.
Trained & Dedicated Virtual Assistants
Your business benefits from qualified, dedicated administrative virtual assistants who understand modern workflows and consistently deliver high-quality, reliable support. They propel your business to new heights by increasing efficiency, cutting expenses and offering specialized talent.
Specialized in Administrative Tasks
By partnering with us, you can rest assured that each admin VA is skilled in scheduling, email handling, documentation, data entry, and coordination, ensuring smooth daily operations across your business.
Already Trained to Use Your Tools
Our virtual administrative assistants are already trained in your CRMs, project platforms, and communication tools, providing a direct path to immediate productivity, reduced costs and improved operational efficiency.
Fast Communication & Reliable Support
Experience swift responses, proactive updates, and reliable support from our expert virtual assistants. We ensure your business operations run smoothly and tasks are completed on time, boosting efficiency and workflow integration.
Transparent Reporting & Task Tracking
We deliver transparent reporting, organized task tracking, and regular updates, giving you full visibility into progress, priorities, and completed administrative work. Our clarity transforms off-site work into an organized, data-driven collaboration that benefits you.
Data Privacy & Confidentiality
All information is handled with strict confidentiality and secure processes, ensuring complete data protection and privacy for you. Our assistants are legally bound by non-disclosure agreements to ensure that any information shared during the course of the work remains confidential.
Schedule a Call with Us.
Book a call today and let our virtual assistant handle your tasks.
Frequently Asked Questions
Find quick answers to your questions about our virtual administrative assistant services.
You can delegate several administrative tasks to a virtual assistant. It can be scheduling, inbox management, document organization, report preparation, data entry, meeting coordination, CRM management, basic research, follow-ups, travel bookings, and social media management. This allows you to focus on more important responsibilities.
Of course Yes! Our Virtual Assistants are skilled in CRMs, project platforms, communication tools, spreadsheets and your workflows for easy integrations.
To communicate effectively with a virtual assistant, choose the right tools for various needs. Use project management platforms like Trello or Asana for task assignments. For quick questions, opt for instant messaging tools like Slack or WhatsApp. Email is best for formal communication, while video conferencing tools like Zoom or Google Meet are ideal for face-to-face discussions. Use cloud services such as Google Docs or Dropbox for collaboration.
Absolutely, you can customize the tasks assigned to your virtual assistant (VA). You can assign tasks based on your needs, whether it be scheduling, inbox management, reports, customer communication, or other administrative responsibilities.
You will be assigned a dedicated administrative Virtual Assistant (VA) who learns your systems and preferences for consistent support. We also provide a backup assistant for emergencies. Our focus is on building a personal connection, ensuring continuity with the same VA daily.
To ensure data privacy as a virtual assistant (VA) provider, we implement encryption, multi-factor authentication, and password management. Alongside this, we also establish legal frameworks like non-disclosure agreements and compliance procedures. YesAssistant vets VAs with background checks, provides ongoing training on secure practices, and enforces strict policies on data access and handling.
Your VA works in your preferred time zone and schedule, whether part-time, full-time, or with specific daily hours.
You receive transparent reporting, daily task updates, and the option to use tracking tools such as Trello, ClickUp, or shared spreadsheets. Establish clear communication by holding daily or weekly check-ins. Set key performance indicators (KPIs) to measure progress and results. Additionally, review their progress on VA.gov to enhance your understanding, rather than focusing solely on their task output.
No long-term commitment is required. You can choose flexible weekly or monthly plans based on your business needs, but you must provide 30 days' notice if you wish to cancel.
Yes. Your VA can respond to inquiries, send follow-ups, confirm appointments, and manage communication in your preferred tone and style. The assistance provided depends on the VA's skills, your business needs, and any relevant regulations.
You can start within 72 hours. Once we identify your needs, we will assign the appropriate administrative virtual assistant and begin the onboarding process immediately.
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