Virtual Appointment Setters
Hire Virtual Appointment Setters to Turn Prospects into Qualified Appointments
Let our expert virtual appointment setters manage scheduling, follow-ups, and lead qualification. So, you can focus on closing deals and growing your business.
2500+ Happy Customers
4.9 (465 Reviews)
Hiring a virtual appointment setter can save you 10–15 hours per week and improve appointment booking rates by up to 25–40%.
How A Virtual Appointment Setters Solves Your Scheduling Challenges
A virtual appointment setter manages your calendar, follows up with leads, and books only qualified appointments. So you save time, reduce no-shows, and stay focused on closing deals.
- Sales Team Overloaded: Our VAs handle all sales tasks from scheduling to follow-ups, so your sales team can focus on closing deals..
- Time Management: Let our assistant take care of routine tasks, so your team has more time for core activities.
- Inconsistent Leads Follow-Ups: Solve inconsistent leads issues through consistent follow-ups to make them more engaged..
- Lack of Tracking: Your VAs will dedicatedly themselves to tracking and organizing all the leads and appointments for better & efficient operations..
- Lead Qualification: Get more qualified leads with professional virtual appointment setters & engage with high-potential prospects..
What a Virtual Appointment Setter Can Do
Manage all your tasks with the assistance of expert appointment-setting VAs. Turn your sales-ready appointments into direct conversions for your business growth.
Schedule and Manage Appointments
Virtual appointment setters can book, reschedule, and make time-zone adjustments for appointments while managing your schedule. They’re the ones who narrowly avert scheduling conflicts, making your calendar organized.
Lead Generation and Qualification
Our virtual assistants go through research and generate leads with multiple channels. Make sure prospects are pre-qualified based on key factors & help in connecting with better opportunities.
Lead Research and List Cleanup
Maintaining clean lead lists with verification of contact details, removing duplicates for better accuracy. So it ensures more specified outreach to the right audience for higher conversion.
Handle Client Inquiries
Our VAs offer efficient answers to your customer inquiries in a timely manner on the questions and product details. They do receive inquiries, dealing with customer support, and managing relationships.
Send Appointment Reminders
Your appointment setter VA can manually send reminders via call, email or SMS to clients, ensuring they are reminded of upcoming appointments to reduce no-shows and keep everyone on time.
Follow-Up with Clients
Our VAs follow up with clients post-appointment to clarify the next steps in the process, whether it's scheduling another meeting, providing additional resources, or completing any outstanding tasks.
Track No-Shows and Cancellations
Our VAs carefully track no-shows and cancellations and reschedule missed appointments by sending follow-up messages. It helps to remove interruptions and identify correct patterns for scheduling.
CRM Updates + Notes + Summaries
All the meeting notes, client details, and summaries are available to you by a virtual assistant for import into a CRM. This helps to keep your records up-to-date and in order & better client service.
Customers Words About Their Experiences
Check out verified experiences from our valued clients!
Excellent Communication
“Excellent communication with James! They helped me with a google sheets project, communicated very well and quickly, and had the project done swiftly. Would definitely recommend YesAssistant!”
Seth Harp
Reporter
Reliable, Dedicated Assistant
“Sara was Fantastic, a true asset to the YesAssistant, and dedicated to her work. Highly recommend her to anyone! We are keeping her, just updating our contracts!”
Paige Wines
Realtor, Ross Real Estate
“James keep up a culture of transparency. He is very articulate and willing to take the time to explain his scope of work in our project. He and his team are professional, diligent and reliable. I highly recommend their service!”
Evangeline Stacy
Founder, Roots Essential
“Tried many VA companies, but YesAssistant was the best experience. Their assistants are in-house, well-prepared, and ready to work from day one.”
Bryan Miller
Owner, Miller Audio LLC
Our Structured Process to Hire Virtual Appointment Setters
YesAssistant makes appointment setting simple. In just four easy steps, you get a skilled virtual assistant to manage your scheduling, follow-ups, and client interactions efficiently.
Schedule a Meeting to Discuss Your Needs
STEP 01
Start by scheduling a call with our team. We’ll understand your appointment goals, target audience, and how a virtual assistant can optimize your workflow.
Define Your Requirements
STEP 02
Meet your dedicated Customer Success Manager (CSM) to define your requirements, including lead qualification, CRM preferences, scheduling priorities, and communication style for your VA.
VA Interview
STEP 03
We pair you with a virtual appointment setter who meets your needs. The interview ensures they are experienced, professional, and ready to enhance your client engagement.
Delegate Tasks to Your VA
STEP 04
Once onboarded, your VA handles scheduling, reminders, and follow-ups. You can focus on closing deals, nurturing clients, and growing your business seamlessly.
Benefits of Having a Virtual Appointment Setter
Hiring virtual appointment setter services gives your business a smarter way to manage leads, meetings, and follow-ups without adding internal workload. From raising productivity to increasing conversions, these benefits help you book better meetings, close faster, and grow efficiently.
01
Increase Productivity
Our virtual appointment setter easily handles time-consuming tasks, from scheduling to follow-up and client inquiries. It helps your team to focus on high-priority tasks that improve overall productivity.
02
More Qualified Meetings
Appointment setters VA qualify leads by evaluating their requirements, budget, and deadline, so that wherever the sales agent goes, they get a chance. They ensure that the only meetings scheduled are of a high quality, bringing up your conversion rates and sales pipeline.
03
Consistent Follow-Up
Your expert virtual assistants help maintain prospect and client outreach by sending reminders and check-ins on time, avoiding missed opportunities, and keeping leads engaged during the sales process.
04
Higher Show-Up Rates
Through reminders and confirmation calls, virtual assistants can cut down on no-shows, resulting in higher turnout for the meetings you have scheduled and overall more successful client interactions.
05
More Time to Close
Virtual assistants take care of scheduling and admin tasks so that your team remains concentrated on closing deals, client engagement, and growing your business.
06
Cost Savings
With outsourced appointment setting service reduces the need for in-house staff. So, you limit your overheads and still have a time-efficient booking service to ensure operations are running easily and increase ROI.
Plans and pricing
Affordable Monthly Plans
Depending on different kinds of businesses and the diversity of official works and workloads, we have developed some affordable part-time and full-time virtual assistant packages.
General VA
$1,199/Month
What’s included
- Dedicated Assistant
- 8 Hours/Day, Mon-Fri
- Unlimited Tasks
- Add Backup Assistant (No Extra Cost)
- No Hidden Fees
- Super Easy Onboarding
- Daily Reporting & Task Tracking
- Email & Phone Support
Pro VA
$1,699/Month
Everything in General VA, plus:
- Lead Generation + Prospect Research
- Cold Calling & Appointment Scheduling
- Inbox Handling + Client Follow-up
- CRM Management
- Stronger QA Monitoring
- Daily Reporting & Task Tracking
- Account Manager
- Priority Support
Dedicated Team
Custom Pricing
What’s included
- Full-Service Dedicated Team Support
- 5–10 dedicated, in-house VAs
- Team Lead / Supervisor
- Role-based Staffing Mix
- Quality Assurance
- Data Privacy & Confidentiality
- Dedicated Success Manager
- Priority Support with SLA
Who Benefits from Virtual Appointment Setter Services?
We come up with industry-focused virtual appointment setter services to help businesses across industries manage scheduling, qualify leads, reduce no-shows, save time, and close more deals consistently.
Sales and Marketing Teams
Our virtual appointment setter manages lead generation, qualification, and follow-ups. So the sales and marketing team focuses on more time and generates revenue.
Entrepreneurs, Small Business Owners, and Consultants
Small businesses and entrepreneurs save time on scheduling and follow-ups with VAs. So they can grow their business efficiency and ensure client satisfaction.
Healthcare Providers
Our appointment setters take care of booking, reminding, and following up so doctors and therapists can minimize no-shows, cut down on admin work, and provide a consistent patient experience every day.
Real Estate Agents and Service Providers
Real estate agents and service providers get the help of our virtual appointment setters to manage client meetings, property showings, and follow-ups for closing more deals.
Solar Companies and Insurance Providers
Solar companies and insurance providers improve their scheduling efficiency, ensure timely consultations, and client management with expert VAs.
Educators and Coaches
Educators, coaches, and consultants assigned our appointment setters VAs to do their consultations and follow-ups. It helps them to provide more valuable services.
Why You Should Choose YesAssistant
- Cost Savings: Save 50-70% over in-house teams while eliminating the overhead without losing quality of service.
- Expert Appointment Setters: Trained appointment setters take over your scheduling upon startup for better operations on day one.
- Dedicated Success Manager & QA: A dedicated success manager and a quality assurance team ensure better service delivery.
- U.S. Time-Zone Alignment: VA appointment setters are aligned based on U.S time for better communication on time.
- Easy Onboarding & Scalability: Easy onboarding and scalability help your online scheduling.
- Customizable Solutions: Completely customized appointment setting services that are ideal for your business needs.
Schedule a Call with Us.
Book a call today and let our virtual assistant handle your tasks.
Frequently Asked Questions
Find quick answers to your questions about our virtual appointment setting services.
With our VAs, we work remotely to manage your appointment scheduling, lead follow-ups, reminders, and administrative tasks for client meetings. For a better task management process, they integrate with your CRM and calendar.
No, all our appointment setters are trained up and ready to go from day one. And they have the skill set to take care of your particular issue quickly and professionally.
Yes, you can communicate through email, on the phone, or on a messaging platform. There is an open line of communication between you and your appointment setter.
Yes, our VA appointment setters can handle scheduling across multiple time zones, so your meetings and bookings will sync perfectly, no matter where your clients are based.
Yes, your outsourced VA professionals can easily work with your existing calendars and CRM systems, so workflow is never disrupted, and you are constantly up-to-date.
We maintain privacy securely. Our virtual appointment setter follows strict confidentiality based on NDA regulations to ensure all your client data and appointment details are handled in a secure way.
All our virtual assistants work with the most commonly used scheduling applications, such as Google Calendar, Microsoft Outlook, Calendly, as well as other CRM systems, making it easy to sync up with your current tools.
We have appointment setters who work across industries such as healthcare, real estate, education, consulting, sales, etc. Also, their flexibility is such that they offer different types of solutions to each type of business.
Useful Links
Book A Consultation