How to Use Notion Calendar: Complete Guide in 2025
Are you having trouble managing your personal and work calendars? Then, Notion Calendar is just the app you need. It is a game-changing productivity calendar that integrates all your calendars into one app.
Notion introduced Notion Calendar in January 2024. Today, with over 100 million active users, Notion Calendar is undoubtedly one of the best productivity apps in the world. But what does Notion Calendar do?
In a world of productivity apps, it is easy to get jumbled. Countless schedules and events can be overwhelming. Notion Calendar provides one app with efficient scheduling, effortless appointment setting, and progress tracking.
With expert assistance on how to use Notion Calendar, you can ace your work-life balance seamlessly. This comprehensive guide will walk you through everything you need to know about using Notion Calendar effectively in 2025.
What's Inside
What is Notion Calendar?
In simple words, Notion Calendar is a productivity app that integrates all your calendars. It lets you view all your schedules in one place, set appointments, and track progress while increasing your productivity.
Notion Calendar syncs your personal and work calendars in one interface, allowing you to easily manage and integrate your schedules. It also enables you to navigate between tasks and collaborate with your team members.
5 Easy Steps to Set Up Your Notion Calendar
You can set your Notion Calendar without any hassle. All you need to do is to follow these five steps to set up your Notion Calendar:
1. Download The App
Notion launched Notion Calendar for Windows and MacOS for desktop, Andorid, and iOS smartphones. You can download it from their official website.
2. Enable Event Notifications
If you want event notifications on your desktop, you must enable notifications for Notion Calendar. You can do this from your settings.
3. Connect Your Calendars
You can connect multiple Google calendars at once. All the events will be integrated into your Notion Calendar. You can hide or highlight the schedules as per your liking.
4. Link Your Notion Workspace
You can connect and link your Notion workspace, navigate your tasks, and monitor your signs of progress accordingly.
5. Add Notion Databases
Notion Databases are efficient for workspaces. You can also integrate your Notion Database with your Notion Calendar, which will efficiently integrate the events and important dates in your Notion Calendar.
Core Features and Functionalities of Notion Calendar
Several features and functionalities make Notion Calendar stand out, like multiple calendar integration, multi-scheduling, and calendar blocking. The following segment describes the core features and functionalities of Notion Calendar:
Integrating Multiple Calendar Accounts
One of Notion Calendar’s unique selling points is the integration of multiple calendar accounts in one interface. You can integrate your personal and work calendars in Notion Calendar, which will show you all the events and schedules in one calendar.
Integrating 3rd-Party Tools
Third-party tools like Google Meet or Zoom can be used to attend meetings. Tray.io, Zapier, Jira, Github, and Asana enable you to automate and delegate tasks efficiently.
Integrating Multiple Databases in One Interface
You have always dreamt of combining your database and workspace into a calendar view. Your wish is Notion’s command, as they have enabled multiple database integration in Notion Calendar.
You can integrate your Notion database with Notion Calendar. This will give you a calendar view of your database matrices and important dates and times, improving productivity.
Creating New Task
You can avoid the hassle of opening your Notion Database and create a new task. Instead, you can directly create new events from your Notion Calendar, and it will automatically update it in your database.
It is a simple yet brilliant two-way sync. Similar to Google Calendar, you can also set task reminders. These small features make Notion Calendar a complete package.
Drag and Drop
You can easily drag your tasks from one timeframe to another. For example, you can add functions to the same day with a different timetable or drag them to several months later.
Once you make such changes, the databases automatically synchronize. The Notion Calendar showcases tasks without dates or times as all-day events. You can easily assign timeframes by dragging and dropping.
Team and Availability Scheduling
You can schedule your tasks and share your availability with your team. In addition, you can overlay your team schedules on top of your schedule.
Calendar Blocking
One of the most common issues with scheduling tasks on a calendar app is conflicting schedules. Notion Calendar enables you to integrate multiple calendars and offers the feature of calendar blocking.
You can mark your schedules as ‘busy, ’ they will appear as ‘marked busy. ’ This feature allows you to manage your privacy while seamlessly collaborating with your team.
Tracking Multiple Time Zones
When setting the time zones correctly, several miscommunications have often occurred. You can relate if you manage teams and businesses halfway across the globe.
In such cases, synchronizing time zones and tracking them manually can be intimidating. However, Notion Calendar has a remedy for that. It can track your and your team’s time zones and synchronize them automatically.
Adding Notion Pages to Calendar Events
You can add your customized Notion page to their dedicated Notion Calendar Events. For instance, you can take meeting minutes in a Notion Page. Afterward, you can attach them to your meeting event. You can directly navigate from your calendar.
Notion Calendar Advanced Tips and Tricks
You can increase your productivity by incorporating Notion Calendar into your daily tasks. The following segment focuses on explaining several advanced tips and tricks for Notion Calendar:
All Personal And Professional Deadlines Sorted!
Integrate all the calendars in one interface, Notion Calendar. It will slow you down with all the events and deadlines in one unified calendar. You can easily highlight your personal and professional deadlines based on their priority levels.
Pro Tip: Highlight Events; Rank them based on their Priority!
Blocking Personal Events on Your Calendar
Your commitments are meant to be personal. The Notion Calendar allows you to mark them according to their requirements to protect your privacy and avoid compromising your professional and personal life.
Pro Tip: Manage Schedules and mark Personal Events as ‘Busy’!
Keeping Up With Your Schedule: Connecting Notion Databases
Connect your Notion Database with your Notion Calendar. The tasks will be automatically integrated with the calendar. It will allow you to navigate smoothly and work accordingly.
Pro Tip: Mark your tasks with dates and times. It will automatically integrate into your Notion Calendar!
Linking Notion Pages to Your Events
Having difficulties in keeping up with meetings? You can take notes on the Notion page and integrate them into your meeting events in the Notion Calendar. Later on, you can review the notes directly from your event section.
Pro Tip: Take notes in every meeting. Keep track of the overall progress through Notion Calendar.
Countdown to Your Upcoming Events
You can set deadlines for your tasks. Notion Calendar will set reminders similar to Outlook reminders based on these deadlines and provide a countdown feature, allowing you to monitor overall progress.
Pro Tip: Add deadlines, assess tasks, delegate with your team members, and keep regular logs.
How to Optimize Notion Calendar for Productivity
Notion Calendar can be a great tool to boost your productivity. Features like team collaboration, pristine interface, database integration, and deadline and deliverables management are some tools that can optimize your work life.
The following segment sheds light on several aspects that can boost your productivity through Notion Calendar:
Notion Calendar has useful and productive shortcuts for navigating your calendar. These shortcuts save time and hassle, especially when switching between different timeframes and delegating multiple tasks.
Notion Calendar Keyboard Shortcuts
| Shortcut | Action |
| m | Switch to the monthly view. |
| w | Switch to the weekly view. |
| d | Switch to today’s view. |
| Arrow keys (←, →) | Navigate weeks or days. |
| t | Return to today’s date. |
| o | Show a new Notion database. |
| cmd + K | Open the command center. |
| s | Share availabilities. |
| z | Show a new timezone. |
| p | Show a teammate the calendar. |
| ? | Display the list of available keyboard shortcuts. |
If not managed efficiently, your personal and professional tasks will conflict. Recent studies have claimed that innovative scheduling tools like Notion Calendar can save you up to 40% of your time by creating weekly schedules.
Use Notion Calendar to schedule and track the status of your tasks. You can also share your availability and mark tasks as ‘busy’ to block them from your schedule and maintain privacy at workstations.
Crafting Roadmaps for Deliverables
Notion Calendar lets you track progress and create roadmaps for products or deliverables.
Create a roadmap in Notion and integrate the Notion Calendar to address the deadlines. Then, delegate to your teams and work accordingly.
One of Notion Calendar’s standout features is booking multiple appointments through one shared link. You can share this link with your associates or team members to book an appointment on your calendar.
In addition, they can book multiple schedules through that shared link, avoiding the hassle of managing numerous links.
Avoiding Conflict, Ensuring Productivity
Innovative features like time blocking allow you to set your desired time for a particular task in Notion Calendar. In conventional calendar apps, such time blocking can lead to task conflicts.
However, as you are connected to all the calendars in one app, Notion Calendar avoids such conflicts. In addition, it ensures surges in productivity by smartly managing your time.
Reschedule or Cancel Meetings
Conventional calendars or other productivity apps fail to keep real-time updates on preset schedules.
However, Notion Calendar keeps track of your activities on the go. If you reschedule or cancel a meeting, it automatically keeps a log and reminds you to reschedule it later. Innovative features like this increase productivity and continuity.
Why Choose Notion Calendar in 2025?
Features like connecting multiple calendars in one interface, integrating Notion databases for unified workflow, efficient tools like time blocking and effective scheduling, and more make Notion Calendar the best choice for 2025.
In the recent surge of self-consciousness and awareness about work-life balance, productivity apps are somewhat the same. However, what makes Notion Calendar stand out is its functionalities and advantages.
In addition, you can integrate your Notion Calendar with several other platforms, such as Tray.io, Zapier, Jira, Github, Asana, and more, to improve outreach and productivity.
Advantages of Notion Calendar
The Notion calendar has been a lifesaver for millions of users worldwide. Its prime advantages include advanced features like seamless Notion database integration and cross-platform use.
Several stand-out features can give you a slight edge over your competitor. For instance, robust features like time blocking and efficient scheduling help you focus on crucial tasks. Overall, the experience in Notion Calendar is worth the recommendation.
Google Calendar vs Notion Calendar: Quick Comparison
| Feature | Google Calendar | Notion Calendar |
| Primary Use | General scheduling | Notion integrated scheduling |
| Integrations | Google Workspace | Google Calendar, Notion |
| Workspace Link | Limited | Deep Notion linking |
| Task Link | Basic Google Tasks | Notion database tasks |
| Context | Basic event details | Rich Notion page context |
| Customization | Standard views | Highly customizable views |
| Meetings | Google Meet focused | Notion doc meeting context |
| Mobile | Full featured app | Desktop focused, mobile growing |
| User | General users | Notion users |
| Strength | Reliability, broad use | Notion workflow integration |
Wrapping Things Up!
One of the most prominent features of Notion Calendar is multi-scheduling across platforms. Integrating with several other platforms and incorporating them with your personal and professional calendar allows you to work seamlessly without compromising your timeline.
It is easy to use and provides features like collaboration and self-appointment settings. Incorporating your Notion Calendar with your Virtual Assistant for calendar management can boost your business growth.
For expert virtual assistance, book a specialist consultation with YesAssistant. You can hire your own VA from our expert panel. Our flexible payment terms allow you to be flexible and convenient throughout the process. Book an appointment today!
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