What Is a Virtual Executive Assistant & What Do They Do?

A virtual executive assistant serves the function of a personal assistant—except that a virtual assistant (VA) attends to your needs virtually from a remote location. VAs can perform administrative tasks for you, but they may also possess expertise in various fields. From answering calls to more technical duties, we help you handle a lot of your day-to-day tasks and perform your leadership duties more effectively and with greater ease.

A good virtual assistant pays close attention to details and has exceptional management and organization skills. Your executive assistant must be able to proactively perform administrative tasks and serve as an effective point person between you and your clients or internal employees.

You Need an Amazing Virtual Executive Assistant

Competent virtual executive assistants are resourceful and smart self-starters who can help you with various areas of your business. On top of their vast experience serving dozens of our clients, our VAs are trained to deliver excellent services no matter what project you assign. They are also trained in the use of various tools to boost productivity. They can hit the ground running and get the work you need to be done in no time.

Defining Your VA’s Role

Your service requirements would depend on the nature of your business or your specific industry. You either need a virtual assistant to help with general administrative jobs or take over a specific scope of work.

At YesAssistant, we have defined specific service categories to fulfill the needs of different types of businesses. These may include data entry, cold calling, email management, research, and so on. When you start on your search for the perfect virtual executive assistant, here are a couple of considerations to help you out:

Educational Background

Our VAs support businesses from various industries and of different sizes with customized business solutions. Many of our virtual admin executive assistants come from strong educational backgrounds. If your business requires a more specialized knowledge and area of expertise like Legal or Real Estate, you can hire a VA with a relevant Bachelor’s or Master’s degree. For common administrative tasks, an Associate’s degree would often suffice.

Professional Experience

Get matched with a VA you with one who possesses the core skills and competencies that you require. Hire a VA who can easily develop a deep understanding of your business and make your operations run smoother. Our virtual assistants have varying levels of experience between two to over 10 years. Remember that more years of experience doesn’t always mean better proficiency. Some virtual assistants with fewer years of experience, but possess a better understanding of tools and platforms that are advantageous to your business.

Areas of Specialization

You now have a better understanding of how a virtual assistant can fill important gaps in your business operations. Now it’s time to find yourself a VA who can perform the exact role you have in mind. The following are some areas of specialization where we’ve seen high demand among our clients.

Remote Office Manager

Perhaps you can use the help of a virtual assistant to keep your “house” in order. Hire a VA who can function as an office manager from a remote location. This would be someone with great people skills, a keen eye for detail, and a can-do attitude. Aside from performing administrative tasks, a remote office manager can also be relied on to handle additional responsibilities such as Payroll or tracking Accounts Payable/ Receivable.

Virtual Secretary/ Receptionist

Behind every great manager, is a highly efficient executive assistant, who can manage calendars, set and keep track of appointments, and take and make phone calls, on top of office administration. Excellent communication skills are a must for this role, as well as relevant experience. A competent Virtual Secretary helps you stay on top of your administrative tasks and enables your business to make a good impression.

Virtual Paralegal

If you run legal services or a law firm, Virtual Paralegals can be your trusted aides in research and case management. Of course, the role takes special qualifications, including specialized education and training. It can be a bit of a challenge to find a remote VA who can perform legal tasks including investigations, scheduling depositions and mediations, and filing legal documents. It might make more sense to hire locally for this role.

Online Project Manager

As a business owner, you can’t exhaust yourself trying to supervise, monitor, and follow up on every internal deadline. An Online Project Manager can be your reliable assistant towards effective task management within your organization. Close collaboration and open communication are key to operating a successful business. As your customers grow and your business expands, you’d need to keep a close eye on everything that goes on within your company without sacrificing valuable time.

Real Estate Virtual Assistant

If you run a real estate firm, you’d have better use of your time out in the field, meeting clients, showcasing properties, and negotiating contracts. A qualified and trained Real Estate Virtual Assistant can be your right hand in growing your business. This would be someone who can upload and update property listings, schedule your appointments, preparing contracts, and bring your attention to matters you may otherwise have missed.

Your executive VA can also perform exclusively or additionally as any of the following:

Email & Calendar Manager

An email management VA is experienced in sorting and organizing your emails. He or she can set alerts and reminders so you don’t miss anything. An experienced VA can help you keep a close eye on your schedule and synchronizes your schedule seamlessly with your managers and clients.

Data Entry VA

Repetitive tasks like data entry would take up a lot of time if you do it yourself. Lucky for you, a data entry virtual assistant can do it for you with ease, accuracy, and efficiency. Have your files in order and build a comprehensive database of customer information, inventory, leads, and so on.

Invoices and Expenses VA

An executive virtual assistant who can track your finances with flair. Send all your invoices on time and stay on top of your business expenses. A trustworthy executive VA can keep your financial information safe and secure.

Research Assistant

For many industries, knowing about market trends and reviewing customer data can make an impact on business success. Gather valuable customer information and insight to drive your business decisions. You can even have your research VA prepare company presentations that are updated, informative, and attractive.

Travel Booking Assistant

A competent virtual executive assistant can help you save on your travel expenses by finding the best flight and accommodation deals. A VA with a background working in travel agencies can offer you big savings.

 

We understand that as a business owner, your time is your most valuable asset. Virtual executive assistant companies like YesAssistant can help you realize your business goals faster without costing you huge expenses. Don’t get bogged down by administrative tasks that take too much time. It’s time to tap virtual executive assistant services so you can instead focus on management and leading your business to success. Enjoy the benefit of having a dedicated executive virtual assistant who is ready to respond to your needs, round the clock. Call us today and see for yourself how we transform your way of doing business.