What Does a Real Estate Virtual Assistant Do?

Are you running a real estate brokerage and feeling overwhelmed with the administrative tasks that come with it? Do you find yourself bogged down with repetitive and mundane tasks that are keeping you from focusing on what really matters – selling more property and growing your business?

Well, you’re in luck! A competent Real Estate Virtual Assistant (REVA) can help alleviate your workload and free up your time to focus on the more critical aspects of your business. As a specialized assistant trained in real estate, a REVA can take on a variety of administrative tasks, such as scheduling appointments, managing client databases, preparing documents, and responding to emails.

Since the COVID-19 pandemic has brought unprecedented changes to the world economy and business landscape. With the shift to online operations, businesses have expanded their reach like never before. However, with this expansion comes the need for efficient remote workers. This is where Virtual Assistant (VA) services come in handy.

Real Estate Virtual Assistants (REVA) are skilled professionals who can handle time-consuming and tedious real estate-related tasks, freeing up business owners and agents to focus on core tasks like property sales and document preparation.  

By outsourcing these time-consuming tasks to a REVA, you’ll have more time to build relationships with your clients, prospect new leads, and close more deals. According to ZipRecruiter, hiring an in-house virtual assistant for real estate in the USA or Canada can cost upwards of $50,000 per year, making it an expensive option. However, in most South Asian countries, it is revealed to be five times cheaper than in the USA. This could be a cost-effective solution for those looking to save money and expand their business with real estate virtual assistants.       

In this article, we will take an attempt to answer “What does a Real Estate Virtual Assistant do?”. Besides, we’ll highlight the benefits that come with enlisting the services of a virtual assistant, including how it can enhance your business operations.

What Does a Real Estate Virtual Assistant Do?

A Real Estate Virtual Assistant (REVA) performs a wide range of tasks to support real estate agents and brokers. They can handle marketing outreach, which includes creating presentations, sending mailers to your contacts, and scheduling social media posts. Besides, they can update your website, create email marketing campaigns, and track analytics.

The Virtual Assistant can also provide operational support by managing contracts, agreements, and other documents, preparing listing presentations, and collecting feedback from clients. They can also perform basic bookkeeping tasks, pay bills, and prepare sales reports.

Sales support and lead generation are also crucial tasks that a Real Estate VA can handle. This includes researching buyer and seller leads, managing and updating your customer relationship management (CRM) system, prospecting, following up with leads, and scheduling appointments and showings.

Administrative functions are another area where a Real Estate VA can assist you. They can respond to emails, schedule meetings, handle receptionist duties, take meeting minutes, manage your calendar, and help with personal tasks like organizing social events.

Other responsibilities that a Real Estate Virtual Assistant can handle include conducting research, data entry, managing listings on real estate websites, bookkeeping, managing finances, filing paperwork, recommending marketing strategies, managing marketing campaigns, and drafting and sending emails and newsletters.

They can also maintain and update your website, ensuring that it is optimized for search engines (SEO Services) and user-friendly for potential clients. Cold calling is another area where a Real Estate Virtual Assistant can assist you. They can research leads and contact potential clients on your behalf, providing a valuable service that can help you generate new business.

Last but not least, some Real Estate Virtual Assistants may offer translation services, which can be especially useful if you work with clients who speak languages other than English. With this service, you can communicate with clients more effectively and expand your client base.

Duties of a Real Estate Virtual Assistant

As a real estate virtual assistant, you will play an important role in assisting real estate agents and brokers in their day-to-day activities. From conducting research to managing listings, bookkeeping to lead generation, your responsibilities will vary and require diverse skillset. Let’s take a closer look at the duties of a real estate VA.

1. Conducting Research on Various Topics 

As a real estate online assistant, one of your duties will be to conduct research on various topics related to real estate. This may include market trends, property values, zoning laws, and more. You will be responsible for compiling this information and presenting it in a clear and concise manner to your clients.

2. Data Entry and Database Management

Another important duty of a real estate VA is data entry and database management. You will be responsible for entering data into databases and ensuring that the information is accurate and up-to-date. You may also be required to organize and maintain these databases, making sure that they are easily accessible and searchable.

3. Managing Listings on Real Estate Websites

As a real estate online assistant, you will also be responsible for managing listings on real estate websites. This may include creating and editing property descriptions, uploading photos and videos, and ensuring that all information is accurate and up-to-date.

4. Bookkeeping and Managing Finances

Another crucial responsibility of a real estate VAt is bookkeeping and managing finances. You will be responsible for keeping track of expenses, managing budgets, and ensuring that all financial records are accurate and up-to-date.

5. Lead Generation and Screening

Lead generation and screening are other important duties of a real estate virtual assistant. You will be responsible for generating leads through various channels and screening them to ensure that they are qualified and interested in purchasing or selling a property.

6. Filing Paperwork and Organizing Documents

As a real estate VA, you will also be responsible for filing paperwork and organizing documents. This may include contracts, leases, and other legal documents. You will need to ensure that these documents are easily accessible and organized in a way that makes sense.

7. Calendar Management and Appointment Scheduling

Calendar management and appointment scheduling is other important duty of a real estate virtual assistant. You will be responsible for scheduling appointments, coordinating meetings, and ensuring that all parties are on the same page.

8. Sales Real Estate Virtual Assistant

A Sales Commercial Real Estate Virtual Assistant focuses on helping the agent generate and close more sales. This includes tasks like creating and sending proposals, following up on leads, and assisting with negotiations.

9. Researching and Recommending Marketing Strategies

Real estate virtual assistants may also be responsible for researching and recommending marketing strategies. This may include social media advertising, email marketing, and other digital marketing channels.

10. Managing Real Estate Marketing Campaigns

Another important duty of a real estate virtual assistant is managing real estate marketing campaigns. This may include creating and distributing marketing materials, coordinating events, and tracking the success of marketing campaigns.

11. Customer Relationship Management (CRM)

As a real estate virtual assistant, you will also be responsible for customer relationship management services. This includes tasks like responding to client inquiries, maintaining client records, and ensuring that all client interactions are professional and courteous.

12. Drafting and Sending Emails and Newsletters

Another important duty is drafting and sending emails and newsletters. You will be responsible for creating content, selecting images, and ensuring that all communications are on-brand and professional.

13. Providing Administrative Support to Real Estate Agents

As a real estate virtual assistant, you will also be responsible for providing administrative support to real estate agents. This may include tasks like answering phone calls, responding to emails, and managing schedules.

14. Website Maintenance and Updates

Another important duty of a real estate online specialist is website maintenance and updates. You will be responsible for ensuring that the website is up-to-date and functioning properly, making any necessary updates or changes as needed. Besides, a real estate VA can also contribute to the SEO services to reach your website’s content and promotional post to the target audience. 

15. Creating Presentations and Slideshows for Properties

As a real estate virtual assistant, you may also be responsible for creating presentations and slideshows for properties. This may include selecting images, writing property descriptions, and creating visually appealing presentations to showcase properties to potential buyers.

16. Cold Calling

Cold calling is another duty that may fall under the responsibilities of a real estate virtual specialist. You will be responsible for reaching out to potential clients and leads over the phone, pitching real estate services, and scheduling appointments for real estate agents.

17. Translation Services

Finally, a real estate virtual assistant may also be responsible for providing translation services. This may include translating property listings, contracts, and other documents for clients who speak languages other than English.

How Using a Virtual Assistant for Real Estate Can Be Beneficial

Real estate agents have a lot on their plate, from managing listings and marketing properties to coordinating with clients and handling paperwork. To minimize some of this workload and increase productivity, many real estate agents are turning to virtual assistants. Here are some of the benefits of hiring a real estate virtual specialist:

• Increased Productivity and Efficiency

One of the biggest benefits of hiring a real estate VA is increased productivity and efficiency.A virtual assistant can take on many of the tasks that may be taking up too much of a real estate agent’s time, such as research, data entry, and administrative tasks. Real estate agents can focus on their core responsibilities by handing over these tasks to a virtual assistant, such as meeting with clients and closing deals.

• Access to Specialized Skills

Another benefit of hiring a real estate virtual assistant is access to specialized skills. Virtual assistants are often highly skilled professionals with expertise in areas such as marketing, bookkeeping, and customer relationship management. By hiring a virtual assistant with these skills, real estate agents can benefit from their knowledge and experience, without having to invest in training or hiring a full-time employee.

• Time and Cost-saving

Hiring a real estate VA can also save time and money. Virtual assistants work remotely, which means real estate agents don’t have to provide them with office space or equipment. Besides, virtual assistants are often paid on an hourly or project basis, which can be more cost-effective than hiring a full-time employee.

• Increased Client Satisfaction

Finally, hiring a real estate virtual assistant can lead to increased client satisfaction. By delegating administrative tasks to a virtual assistant, real estate agents can focus on providing excellent service to their clients. This can lead to higher levels of client satisfaction, as clients will appreciate the extra attention and care that real estate agents are able to provide.

According to a survey by the National Association of Realtors, over 60% of real estate agents said they had hired a virtual assistant to help them manage their workload. By hiring a real estate online specialist, agents can benefit from increased productivity, access to specialized skills, time and cost-saving, and increased client satisfaction. So, if you’re a real estate agent looking to streamline your workload and improve your business, hiring a virtual assistant may be the right choice for you.

 

How to Choose the Right Real Estate Virtual Assistant for Your Business

Choosing the right real estate VA can be a challenging task, but it is essential to ensure the success of your business. If you’re struggling with selecting the appropriate real estate virtual assistant, you’ve come to the right place. We will provide you with guidance on the factors you should consider when choosing a real estate virtual assistant for your business. 

• Determine Your Business Needs: Before hiring a real estate virtual assistant, determine your business needs and what tasks you want them to perform. This will help you find a VA who is a good fit for your business.
• Look for Experience: Look for a virtual assistant who has experience in the real estate industry. They should have knowledge of real estate terminology, contracts, and the local market.
• Check References: Before hiring a real estate virtual assistant, check their references and read reviews from previous clients. This will help you to understand how hardworking they are and the standard of their work.
• Assess Communication Skills: Since a virtual assistant will be working remotely, communication skills are crucial. Look for a VA who is responsive, professional, and easy to communicate with.
• Consider the Cost: The cost of a real estate online assistant varies depending on their experience and the tasks they will perform. Consider your budget and the value that the VA will bring to your business.
• Test Their Skills: Before hiring a virtual assistant, give them a test project to assess their skills and abilities. This will give you an idea of their work quality and if they are the right fit for your business.

Overall, choosing the right real estate VA requires careful consideration of your business needs, experience, communication skills, references, cost, and a test project to assess your skills. By taking these factors into account, you can find the perfect virtual assistant for your real estate business.

To Recapitulate

So far, it’s clear that you got the answer to the question “What does a real estate virtual assistant do?”. A real estate virtual assistant has a wide range of responsibilities, including conducting research, managing listings, bookkeeping, lead generation, customer relationship management, and more. You will need to be highly organized, detail-oriented, and able to manage multiple tasks simultaneously. By fulfilling these duties and providing excellent service to your clients, you will help real estate agents and brokers succeed in their business and achieve their goals.